Go-To Office Operations & Visitor Experience Coordinator

Power-4; Boston (MA); On-site; USD 30,000 - 39,000; Full time

Job summary

Power-4 in Boston, MA (South Station area), is seeking an organized Administrative Assistant to support a busy corporate office. This onsite 6-month contract role includes office operations, facilities support, visitor management, mail/shipping, and vendor coordination.

You will be the go-to person for day-to-day operations, ensuring a welcoming and well-organized workplace for employees, executives, visitors, and partners.

Qualifications

• 1+ years of experience in office administration, workplace coordination, facilities coordination, or a similar role.
• Experience supporting a professional corporate office environment is preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Professional, polished, and service-oriented approach when interacting with employees, executives, visitors, and vendors.

Responsibilities

• Provide high-level administrative and operational support to the department.
• Coordinate catering, meeting rooms, conference rooms, and office space reservations.
• Initiate and monitor facilities and building service requests.
• Monitor and respond to telephone calls and email correspondence in a timely and professional manner.
• Oversee guest registration and provide visitor escort support as appropriate.
• Welcome guests and visiting employees and notify the appropriate onsite host upon arrival.
• Coordinate visitor and employee badge requests and ensure badges for departing employees are collected and returned to Security.
• Manage incoming and outgoing mail and related delivery services.
• Order and maintain inventory of office supplies.
• Support the administration of vendor relationships for beverage services, office equipment, UPS, FedEx, Xerox, and other operational services.
• Coordinate service requests and communicate with vendors as needed.
• Provide additional administrative and office operations support as needed.

Skills

Organization

Time management

Communication

Professionalism

Office administration

Tools

Microsoft Office

Job description

Power-4 in Boston, MA (South Station area), is seeking an organized Administrative Assistant to support a busy corporate office. This onsite 6-month contract role includes office operations, facilities support, visitor management, mail/shipping, and vendor coordination.

You will be the go-to person for day-to-day operations, ensuring a welcoming and well-organized workplace for employees, executives, visitors, and partners.