Receptionist

Meet Life Sciences Ltd.; Boston (MA); Presencial; USD 42.000 - 54.000; Jornada completa

Descripción de la vacante

Meet Life Sciences Ltd. seeks a professional Receptionist to support daily office operations in Boston’s Seaport District.

This onsite role involves greeting visitors, handling calls and correspondence, and providing broad administrative support to the office management team. The ideal candidate has strong communication and interpersonal skills, a professional presence, and the ability to coordinate events, supplier interactions, and health and safety procedures.

Formación

• Bachelor’s degree or equivalent experience.
• 0–2 years of administrative, receptionist, or related experience.
• Proficiency with Microsoft Office Suite (Word/Excel/PowerPoint/Outlook).
• Strong interpersonal and customer service skills.
• Ability to work onsite in Boston’s Seaport District Monday–Friday.

Responsabilidades

• Greet and direct visitors at the front desk and manage communications.
• Handle phone calls, emails, and confidential information.
• Provide administrative support to the office management team.
• Manage schedules, distribution lists, documents, and presentations.
• Support Executives/EA with coverage and administrative needs.
• Assist with onsite events and catering coordination.
• Coordinate with building management and vendors for facilities.
• Assist with office services including mail, security, and waste disposal.
• Maintain office and kitchen supply inventory and orders.
• Support health and safety requirements and emergency procedures.
• Provide ad-hoc office support as needed.

Conocimientos

Customer service

Interpersonal skills

Communication

Attention to detail

Organizational skills

MS Office proficiency

Educación

Bachelor’s degree or equivalent experience

Herramientas

Microsoft Office Suite

Descripción del empleo

Seeking a professional and organized Receptionist to support day-to-day office operations for a leading pharmaceutical company. This is an onsite opportunity in Boston’s Seaport District, Monday–Friday from 11:00 AM–7:00 PM. The ideal candidate will have strong communication and interpersonal skills, a professional presence, and the ability to support a variety of administrative, facilities, and event-related activities.

Key Responsibilities

• Greet and direct visitors while managing front desk communications professionally.
• Handle phone calls, emails, correspondence, and confidential information.
• Provide administrative support to the office management team.
• Manage schedules, distribution lists, documents, reports, and presentations.
• Support Executive Assistants with coverage and administrative needs when required.
• Assist with onsite events, including catering orders, setup, breakdown, and event equipment inventory.
• Coordinate with building management and vendors for maintenance, repairs, services, and utilities.
• Support office services including security, mail, packages, cleaning, catering, recycling, and waste disposal.
• Maintain office and kitchen supply inventory and place orders as needed.
• Assist with visitor onboarding and office/facilities induction.
• Support supplier management, purchasing, and procurement activities.
• Assist with workplace health and safety requirements and emergency procedures.
• Provide additional administrative and office support as needed.

Required Skills

• Bachelor’s degree or equivalent experience preferred.
• 0–2 years of administrative, receptionist, or related experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong interpersonal and customer service skills with the ability to interact with individuals at all levels.
• Excellent written and verbal communication skills.
• Professional, organized, and detail-oriented approach.
• Awareness of workplace health and safety practices.
• Ability to work onsite Monday–Friday, 7:00 AM–3:00 PM in Boston’s Seaport District.