Front Desk & Office Operations Specialist

Spectraforce Technologies, Inc.; Waltham (MA); On-site; USD 25,000 - 30,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking a friendly Onsite Receptionist for our Waltham, MA location. This 3‑month contract (potential extension based on performance) involves front desk coverage, greeting visitors, and providing administrative support during standard business hours.

You will manage phone inquiries, mail, light data entry, and assist with conference room scheduling, delivering courteous service to clients, staff, and guests in a 100% onsite office.

Qualifications

• Minimum 2 years of receptionist or front desk experience.
• Strong verbal and written communication skills.
• Professional appearance and customer-focused attitude.
• Excellent organizational and multitasking abilities.
• Reliable attendance and punctuality.
• Basic computer proficiency, including Microsoft Office and web-based applications.
• Experience in a professional office environment.

Responsibilities

• Greet clients, visitors, and employees with a professional and courteous demeanor.
• Answer and direct incoming calls; respond to general inquiries.
• Maintain front desk coverage during business hours.
• Support office operations through administrative tasks.
• Sort, distribute, and prepare mail and deliveries.
• Assist with accounts payable/receivable-related administrative requests.
• Coordinate conference room scheduling and meeting preparations.
• Assist with facility-related requests and basic office troubleshooting.
• Complete light data entry, filing, and reporting.
• Provide support to onsite leadership and team members as needed.

Skills

Customer service

Communication

Multitasking

Professional appearance

Tools

Microsoft Office Suite

Job description

Spectraforce Technologies, Inc. is seeking a friendly Onsite Receptionist for our Waltham, MA location. This 3‑month contract (potential extension based on performance) involves front desk coverage, greeting visitors, and providing administrative support during standard business hours.

You will manage phone inquiries, mail, light data entry, and assist with conference room scheduling, delivering courteous service to clients, staff, and guests in a 100% onsite office.