Reception & Office Operations Specialist

Sterling Search Partners; Birmingham (AL); On-site; USD 40,000 - 50,000; Full time

Job summary

Sterling Search Partners is assisting a Birmingham-based client in their search for an Office Administrator. The successful candidate will be the polished, friendly face greeting clients and guiding visitors while ensuring a smooth-running reception and operations.

You will manage calendars, assist with mail and package handling, coordinate meetings, support leadership, and handle data entry and filing with discretion.

Qualifications

• Experience in administrative or receptionist roles.
• Professional appearance and strong interpersonal skills.
• Bright, friendly, and engaging personality.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently and take initiative.
• Dependable and detail-oriented.

Responsibilities

• Serve as the first point of contact for visitors, clients, and guests.
• Greet visitors warmly and professionally and ensure they have a positive experience.
• Answer and direct incoming phone calls.
• Maintain a clean, organized, and professional reception and office environment.
• Assist with scheduling meetings and coordinating calendars.
• Manage incoming and outgoing mail, packages, and deliveries.
• Order and maintain office supplies and inventory.
• Provide administrative support to leadership and other team members.
• Assist with data entry, document preparation, filing, and recordkeeping.
• Coordinate office meetings, lunches, and occasional company events.
• Help resolve day-to-day office needs and proactively identify ways to improve office operations.
• Handle confidential information with professionalism and discretion.
• Take on additional administrative and office-related projects as needed.

Skills

Communication

Organization

Interpersonal skills

Initiative

Time management

Tools

Microsoft Office

Job description

Sterling Search Partners is assisting a Birmingham-based client in their search for an Office Administrator. The successful candidate will be the polished, friendly face greeting clients and guiding visitors while ensuring a smooth-running reception and operations.

You will manage calendars, assist with mail and package handling, coordinate meetings, support leadership, and handle data entry and filing with discretion.