Reception & Office Operations Lead

Parallax Advanced Research; Beavercreek (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Parallax Advanced Research seeks a friendly Receptionist/Office Coordinator to provide high-level administrative support at our headquarters. You will manage front desk operations, coordinate meetings, and assist with office logistics and events.

The role requires strong organizational and communication skills, 2+ years of office experience, and proficiency in Microsoft Office. Occasional overtime and lifting of light items may be involved.

Qualifications

• 2+ years of administrative or office support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Professional demeanor and customer service orientation.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence in a professional and timely manner.
• Schedule and coordinate meetings, appointments, and occasional travel arrangements.
• Manage conference room calendars and bookings.
• Provide on-site event and meeting support with administrative team, including materials and catering coordination.
• Maintain and organize files, databases, and records—electronic and paper.
• Prepare reports, memos, letters, and other documents.
• Assist in preparation of regularly scheduled reports and presentations.
• Order and maintain office and kitchen supplies and inventory.
• Prepare, submit, and track purchase requests and expense reports.
• Handle sensitive information with confidentiality.
• Support project coordination, research, and tracking as needed.
• Liaise with internal staff and external partners and vendors.

Skills

Administrative experience

Microsoft Office

Communication skills

Organizational skills

Team collaboration

Education

High school diploma

Associate degree or higher preferred

Tools

Microsoft Office Suite

Job description

Parallax Advanced Research seeks a friendly Receptionist/Office Coordinator to provide high-level administrative support at our headquarters. You will manage front desk operations, coordinate meetings, and assist with office logistics and events.

The role requires strong organizational and communication skills, 2+ years of office experience, and proficiency in Microsoft Office. Occasional overtime and lifting of light items may be involved.