Reception & Office Operations Coordinator – San Diego

Nukk-Freeman & Cerra, PC Employment Attorneys; San Diego (CA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

paid time off

sick time

medical and dental benefits

401(k) contribution and matching

Job summary

Nukk-Freeman & Cerra, P.C. in San Diego seeks a dependable Receptionist and Office Coordinator to support its San Diego office and West Coast operations, including the San Francisco office and remote California employees.

The role handles reception, visitor and phone support, office supplies and facilities, and local administrative needs. As the first point of contact for clients, guests, and vendors, you will help create a welcoming, professional experience while keeping the office organized

Qualifications

• High school diploma or equivalent required.
• At least two years of reception or administrative support experience.
• Strong organizational skills and punctuality.
• Professional written and verbal communication skills; ability to work onsite with a hybrid workforce.

Responsibilities

• Welcome clients, vendors, and guests and direct them to the appropriate person or meeting space.
• Answer, screen, and route calls; provide accurate messages when needed.
• Manage mail, packages, and coordinate deliveries and errands with carriers.
• Provide visitor parking validation and assist with meal orders or vouchers.
• Support attorneys, staff, and Client Services with letters, scanning, and copying.
• Keep reception, conference rooms, copy room, and break area tidy and ready for use.
• Prepare conference rooms for meetings and set up technology for virtual meetings.
• Manage room reservations and reset rooms after use.
• Maintain kitchen and breakroom; handle dishwashing and stocking.
• Track supplies and place orders to maintain inventory.
• Stock printers with paper and replace cartridges; prepare items for disposal.
• Provide local support for marketing meetings and events; print materials and prepare binders.
• Assist with special projects and other administrative tasks as assigned.

Skills

Organizational skills

Attention to detail

Reliability

Punctuality

Communication skills

Proactiveness

Prioritization

Education

High school diploma or equivalent

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Nukk-Freeman & Cerra, P.C. in San Diego seeks a dependable Receptionist and Office Coordinator to support its San Diego office and West Coast operations, including the San Francisco office and remote California employees.

The role handles reception, visitor and phone support, office supplies and facilities, and local administrative needs. As the first point of contact for clients, guests, and vendors, you will help create a welcoming, professional experience while keeping the office organized