Receptionist and Office Coordinator

Nukk-Freeman & Cerra, PC Employment Attorneys; San Diego (CA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

paid time off

sick time

medical and dental benefits

401(k) contribution and matching

Job summary

Nukk-Freeman & Cerra, P.C. in San Diego seeks a dependable Receptionist and Office Coordinator to support its San Diego office and West Coast operations, including the San Francisco office and remote California employees.

The role handles reception, visitor and phone support, office supplies and facilities, and local administrative needs. As the first point of contact for clients, guests, and vendors, you will help create a welcoming, professional experience while keeping the office organized

Qualifications

• High school diploma or equivalent required.
• At least two years of reception or administrative support experience.
• Strong organizational skills and punctuality.
• Professional written and verbal communication skills; ability to work onsite with a hybrid workforce.

Responsibilities

• Welcome clients, vendors, and guests and direct them to the appropriate person or meeting space.
• Answer, screen, and route calls; provide accurate messages when needed.
• Manage mail, packages, and coordinate deliveries and errands with carriers.
• Provide visitor parking validation and assist with meal orders or vouchers.
• Support attorneys, staff, and Client Services with letters, scanning, and copying.
• Keep reception, conference rooms, copy room, and break area tidy and ready for use.
• Prepare conference rooms for meetings and set up technology for virtual meetings.
• Manage room reservations and reset rooms after use.
• Maintain kitchen and breakroom; handle dishwashing and stocking.
• Track supplies and place orders to maintain inventory.
• Stock printers with paper and replace cartridges; prepare items for disposal.
• Provide local support for marketing meetings and events; print materials and prepare binders.
• Assist with special projects and other administrative tasks as assigned.

Skills

Organizational skills

Attention to detail

Reliability

Punctuality

Communication skills

Proactiveness

Prioritization

Education

High school diploma or equivalent

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Objective: Nukk-Freeman & Cerra, P.C. (NFC) is seeking a dependable and organized Receptionist and Office Coordinator to support its San Diego office and West Coast operations, including the San Francisco office and remote California employees.

This position manages reception, visitor and phone support, office supplies and facilities, and local administrative needs. As the first point of contact for clients, guests, and vendors, the Receptionist and Office Coordinator helps create a welcoming, professional experience while keeping the San Diego office organized and running smoothly. The ideal candidate is proactive, service-oriented, and comfortable providing onsite support in a fast-paced environment.

Reports to: Senior HR Manager

Dotted-line supervisor: Branch Office Administrator

Classification: Non-exempt

Location: Onsite in NFC’s San Diego, CA office five days per week

Essential Functions

Reception and Visitor Support

• Welcome clients, vendors, and other guests, and direct them to the appropriate person or meeting space.
• Answer, screen, and route incoming calls professionally; provide accurate, detailed messages when needed.
• Manage incoming and outgoing mail and packages, and coordinate office deliveries and errands with FedEx and UPS.
• Provide visitor parking validation and assist with meal orders or meal vouchers.
• Support attorneys, professional staff, and the Client Services Team with letters, outgoing mail, scanning, and copying.

Office Operations and Supplies

• Keep the reception area, conference rooms, copy room, supply area, kitchen, and breakroom orderly and ready for use.
• Prepare conference rooms for meetings, including setting up technology for virtual meetings and presentations; manage reservations and reset rooms after use.
• Maintain the kitchen and breakroom, including running the dishwasher and putting away clean dishes.
• Track office, litigation, and kitchen supplies; organize storage areas and place orders to maintain adequate inventory.
• Stock printers with paper, replace cartridges, break down boxes, and prepare large items for disposal.

Meeting and Administrative Support

• Provide local support for marketing meetings and events, including printing materials and preparing binders.
• Assist with special projects and other administrative tasks as assigned.

Qualifications and Experience

• High school diploma or equivalent required.
• At least two years of reception or administrative support experience.
• Strong organizational skills, attention to detail, reliability, and punctuality.
• Professional written and verbal communication skills and a courteous, service-oriented approach.
• Ability to anticipate needs, exercise sound judgment, and follow through.
• Ability to manage competing priorities in a fast-paced environment.
• Intermediate to advanced proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
• Ability to lift up to 25 pounds and work at a computer for extended periods.
• Ability to work independently onsite while supporting a hybrid workforce.

Salary Range: $50,000–$60,000

NFC provides this good-faith salary range to comply with applicable law. Final salary will depend on factors including the applicant’s skills and years of experience.

Performance-Based Bonus: This position is eligible for an annual discretionary performance-based bonus.

Benefits: Eligible benefits include paid time off, sick time, medical and dental benefits, and a 401(k) contribution and matching.