Hybrid Receptionist & Office Administrator

Kendo Brands, Inc.; San Francisco (CA); Hybrid; USD 41,000 - 46,000; Full time

Benefits offered by this job

Annual bonus

Medical, dental and vision insurance

Retirement plan

Flex paid time off

Job summary

Kendo Holdings, Inc. in San Francisco is seeking a polished receptionist/office administrator to manage front desk and general office tasks. You will greet visitors, answer phones, file documents, and support daily office operations with a professional, friendly demeanor.

The role requires strong customer service, multitasking, and organizational skills. This hybrid position offers in-office Tue–Thu in downtown SF and remote Mon and Fri, with a competitive hourly wage and benefits.

Qualifications

• Front desk experience and/or strong customer service background.
• Excellent oral and written communications skills.
• Flexible to work alternate shifts when necessary.
• Proficiency in Outlook, Word, and Excel.
• Able to multi-task and handle difficult situations professionally.

Responsibilities

• Be an ambassador of first impressions
• Responsible for distributing and retrieving visitor card keys and keeping the log updated.
• Assist with special projects, administrative tasks, and provide general information and support as required.
• Use computer systems to track visitors, input work orders, and manage conference room needs and activities.
• Assist with interview calendaring and welcoming candidates when they arrive.
• Provide conference room support including supply management and Audio/Visual troubleshooting.
• Demonstrate confidence, professionalism, responsiveness and exceptional customer service skills.
• Perform other Facility Management assignments as described by team and manager.
• Answer telephones and give information to callers, take messages, screen calls or transfer calls to appropriate individuals, check voice mail, maintain daily call log.
• Greet visitors or callers in a friendly and hospitable manner, determine nature and purpose of visit, handle their inquiries or direct them to the appropriate persons according to their needs, direct or escort them to specific destinations, offer refreshments as needed.
• Inventory and restock office and kitchen supplies.
• Keep reception area, staff copier areas and kitchen area clean and well stocked.
• Setup / cleanup conference room for meetings. Place lunch orders for in-house meetings.
• Schedule repairs and general maintenance for office and office equipment.
• Partner with other Executive Assistants to provide additional support or back-up when needed

Skills

Front desk experience

Customer service

Excellent communication

Flexible shifts

Quick learner

Team player

Education

High school diploma

Tools

Outlook

Word

Excel

Job description

Kendo Holdings, Inc. in San Francisco is seeking a polished receptionist/office administrator to manage front desk and general office tasks. You will greet visitors, answer phones, file documents, and support daily office operations with a professional, friendly demeanor.

The role requires strong customer service, multitasking, and organizational skills. This hybrid position offers in-office Tue–Thu in downtown SF and remote Mon and Fri, with a competitive hourly wage and benefits.