Hybrid Receptionist & Office Admin — First Impressions Pro

Kendo, a division of LVMH; San Francisco (CA); Hybrid; USD 41,000 - 46,000; Full time

Job summary

Kendo Holdings, Inc. in San Francisco is hiring a polished receptionist/office administrator. The role supports the front desk and office operations, greeting visitors, answering phones, organizing files, and coordinating meetings.

The position is full-time with a hybrid schedule (in-office Tue–Thu, remote Mon & Fri). Requires strong customer service, MS Office skills, and the ability to multitask with attention to detail.

Qualifications

• High school diploma required.
• Front desk experience and/or strong customer service background.
• Flexible to work alternate shifts when necessary.
• Proficiency in Outlook, Word, and Excel.
• Quick learner, flexible team player.
• Able to multi-task and handle difficult situations professionally.
• Excellent oral and written communications skills.
• Pleasant, professional, enthusiastic and attentive to detail.
• Flexible with hours and in working overtime when required.

Responsibilities

• Be an ambassador of first impressions
• Distribute and retrieve visitor cards and keep log updated.
• Assist with special projects, administrative tasks, and provide general information and support as required.
• Use computer systems to track visitors, input work orders, and manage conference room needs and activities.
• Assist with interview calendaring and welcoming candidates when they arrive.
• Provide conference room support including supply management and Audio/Visual troubleshooting.
• Demonstrate confidence, professionalism, responsiveness and exceptional customer service skills.
• Perform other Facility Management assignments as described by team and manager.
• Answer telephones and give information to callers, take messages, screen calls or transfer calls to appropriate individuals, check voice mail, maintain daily call log.
• Greet visitors or callers in a friendly and hospitable manner, determine nature and purpose of visit, handle their inquiries or direct them to the appropriate persons according to their needs, direct or escort them to specific destinations, offer refreshments as needed.
• Inventory and restock office and kitchen supplies.
• Keep reception area, staff copier areas and kitchen area clean and well stocked.
• Setup / cleanup conference room for meetings. Place lunch orders for in-house meetings.
• Schedule repairs and general maintenance for office and office equipment.
• Partner with other Executive Assistants to provide additional support or back-up when needed

Skills

Front desk experience

Customer service

Outlook proficiency

Word proficiency

Excel proficiency

Multi-tasking

Communication

Detail-oriented

Overtime flexibility

Education

High school diploma

Tools

Outlook

Word

Excel

Job description

Kendo Holdings, Inc. in San Francisco is hiring a polished receptionist/office administrator. The role supports the front desk and office operations, greeting visitors, answering phones, organizing files, and coordinating meetings.

The position is full-time with a hybrid schedule (in-office Tue–Thu, remote Mon & Fri). Requires strong customer service, MS Office skills, and the ability to multitask with attention to detail.