Reception & Facilities Coordinator

Talentify; Chicago (IL); On-site; USD 42,000 - 53,000; Full time

Benefits offered by this job

401(k) matching

Medical, Dental & Vision

Paid parental leave

Paid time off

Daily Pay

Job summary

JLL, a leading real estate services firm in Chicago, seeks a receptionist to be the face of the office, handling guest registration, front-desk inquiries, and daily administrative tasks. You will manage meeting rooms, coordination with vendors, and provide first-line AV and tech support to ensure smooth operations.

The role requires strong organizational skills, experience in reception or facilities, and proficient use of scheduling tools and Microsoft Office.

Qualifications

• 2+ years in facilities management, hospitality or corporate reception.
• Strong organizational skills.
• Proficiency with scheduling systems and Microsoft Office.
• Awareness of health, safety and security protocols.
• Ability to work independently and adapt to changing priorities.

Responsibilities

• Welcome all visitors with warmth and professionalism, guiding them through security registration and notifying hosts.
• Maintain reception areas and meeting rooms to high presentation standards.
• Coordinate meeting room operations, bookings, room inspections, furniture, catering, and AV support.
• Answer and direct phone calls as primary information resource for employees on reception and building services.
• Track visitors, vendors and guests using Resource Scheduler and issue visitor passes per standards.
• Support Facilities Management with vendor coordination, inspections, and backup coverage during peak periods.
• Coordinate security access cards and book transportation per company policies.

Skills

Reception experience

Customer service

Organizational skills

Microsoft Office

Scheduling systems

Tools

Resource Scheduler

AV equipment

Job description

JLL, a leading real estate services firm in Chicago, seeks a receptionist to be the face of the office, handling guest registration, front-desk inquiries, and daily administrative tasks. You will manage meeting rooms, coordination with vendors, and provide first-line AV and tech support to ensure smooth operations.

The role requires strong organizational skills, experience in reception or facilities, and proficient use of scheduling tools and Microsoft Office.