Reception Administrative Assistant

Insight Executive Solutions; New York (NY); On-site; USD 45,000 - 50,000; Full time

Job summary

A construction company based in Queens is seeking a Reception Administrative Assistant to join their team. This full-time position involves greeting visitors, answering calls, and performing general administrative duties. Candidates are expected to have an Associate degree along with relevant experience, and must be proficient in tools like QuickBooks, Excel, and Word. The pay range is $45,000 to $50,000 annually, plus benefits.

Qualifications

• Minimum 2 years related experience or equivalent education.
• Ability to read and comprehend simple instructions.
• Ability to write simple correspondence.

Responsibilities

• Greet visitors and assist with inquiries.
• Maintain a clean and organized office.
• Assist Accounting with Billing tasks.
• Record and type meeting minutes.

Skills

Knowledge of QuickBooks

Excel spreadsheets and formulas

Word documents and Google sheets

Communication skills

Education

Associate degree

Tools

Computer

Printer

Fax machine

Photocopier

Job description

Insight Executive Solutions provided pay range

This range is provided by Insight Executive Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$45,000.00/yr - $50,000.00/yr

Our client is a Construction Company based in Queens - they are seeking a Reception Administrative Assistant to join their team

Under the direction of the Accounting Manager, the Reception Administrative Receptionist will be responsible for professionally greeting visitors, providing accurate information and assistance, answering and directing incoming telephone calls, and performing general administrative duties as needed, in accordance with company policies and procedures.

Hours will be 9am-5pm Monday to Friday, and salary is circa $50k plus benefits

Responsibilities

• Take detailed messages and deliver in a timely fashion as appropriate.
• Screen calls as directed.
• Maintain a neat and welcoming front office.
• Purchasing kitchen and Office supplies.
• Maintaining a clean and organized Kitchen- i.e. Refrigerator and Pantry.
• Sort, post, distribute, and prepare all incoming/outgoing mail.
• Record and type Staff & Management Meeting Minutes, and all general correspondence.
• Perform administrative work as directed to include typing and filing projects, faxing correspondence, maintaining copies of files, updating phone lists and procedure manuals, etc.
• Assist Accounting with Billing; entering Vendor Invoices, updating project Spreadsheet Tracker.
• Sort and Distribute weekly Paychecks.
• Maintain accurate spreadsheet of employee attendance and PTO.
• Collect credit card receipts.
• Request, update and furnish required COI’s.
• Monitor and maintain company Vehicle status (registration renewal, inspections, etc).
• Monitor company cellphone usage.
• Monitor reception email linked to website info email for inquiries and forward accordingly.
• Assist PMs and Estimators with any administrative documents (creating/typing Estimates), reports, and project related tasks.

Qualifications

The requirements listed below are representative of the knowledge, skill and/or ability required. Knowledge of QuickBooks a must. Knowledge of COI’s. Excel spreadsheets and formulas. Word documents and Google sheets. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Education

Requires an associate degree and minimum 2 years related experience; or an equivalent combination of education and experience.

Required Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Preferred Skills

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Requires the ability to operate a wide variety of standard office equipment, such as a computer and keyboard, a calculator, telephone, FAX, photocopier, etc.

Seniority level

Associate

Employment type

Full-time

Job function

Accounting/Auditing and Administrative

Industries

Staffing and Recruiting

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