Receptionist/Administrative Assistant (Entry Level)

Communication Technology Services Inc; Phoenix (AZ); Hybride; USD 26 000 - 30 000; Plein temps

Avantages offerts par ce poste

Medical benefits

Dental benefits

FSA

401(k)

Life Insurance

Paid Time Off

Paid Holidays

Résumé du poste

Communication Technology Services Inc. seeks an entry-level Receptionist/Administrative Assistant to join our office in Phoenix. You will greet guests, handle calls, issue badges, and support multiple departments with essential administrative tasks.

You will manage conference room scheduling, event logistics, and inventory, while assisting with timesheets, vendor coordination, and reports. This role emphasizes professional service and teamwork.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organizational abilities and attention to detail.
• Proficiency in Microsoft Office Suite and basic office equipment.
• Ability to multitask and prioritize tasks effectively.
• Previous experience in a receptionist or administrative role preferred.

Responsabilités

• Greeting and welcoming guests with a positive and professional attitude
• Answering incoming phone calls and directing inquiries to the appropriate department
• Issuing badges to employees and visitors and maintaining check in/out logs
• Ensuring the office is well-presented for guests and anticipating the needs of the individual guests and visitors including decorations and seasonal displays
• Stocking and organizing the conference room for meetings and events
• Managing scheduling and check-in for conference room reservations
• Ordering lunches and setting up meals for guests and events
• Managing the monthly celebration and Employee of the Month programs
• Maintaining inventory of office supplies and restocking as needed, including purchasing from additional suppliers
• Coordinate/Manage the Event Committee for team building events with Operations Manager
• Auditing weekly timesheets and validating job numbers
• Coordinate with various suppliers and vendors
• Tracking employee PTO (Paid Time Off) and maintaining accurate records.
• Prepare reports and tracking tools for specific data queries.
• Back up the Operations Assistant
• Assist Operations Manager with additional administrative tasks as needed.

Connaissances

Communication

Organizational skills

MS Office

multitasking

Customer service

Formation

High School Diploma

Associate or Bachelor’s degree preferred

Outils

MS Word

MS Excel

PowerPoint

Description du poste

Receptionist/Administrative Assistant (Entry Level)

Receptionist/Administrative Assistant (Entry Level)

This is an office-based position providing administrative support to the Design Center and other departments as needed.

Job Description:

The Receptionist will be the first point of contact for our guests, offering a friendly and professional welcome to visitors and callers. This role requires excellent communication skills, attention to detail, and the ability to multitask in a professional environment. Alongside providing exceptional customer service to guests, the Receptionist also assists with various administrative tasks, contributing to the smooth operation of our office environment.

Reports to Operations Manager

Responsibilities:

• Greeting and welcoming guests with a positive and professional attitude
• Answering incoming phone calls and directing inquiries to the appropriate department
• Issuing badges to employees and visitors and maintaining check in/out logs
• Ensuring the office is well-presented for guests and anticipating the needs of the individual guests and visitors including decorations and seasonal displays
• Stocking and organizing the conference room for meetings and events
• Managing scheduling and check-in for conference room reservations
• Ordering lunches and setting up meals for guests and events
• Managing the monthly celebration and Employee of the Month programs
• Maintaining inventory of office supplies and restocking as needed, including purchasing from additional suppliers
• Coordinate/Manage the Event Committee for team building events with Operations Manager
• Auditing weekly timesheets and validating job numbers
• Coordinate with various suppliers and vendors
• Tracking employee PTO (Paid Time Off) and maintaining accurate records.
• Prepare reports and tracking tools for specific data queries.
• Back up the Operations Assistant
• Assist Operations Manager with additional administrative tasks as needed.

Requirements:

• Excellent communication and interpersonal skills
• Strong organizational abilities and attention to detail
• Proficiency in Microsoft Office Suite and basic office equipment
• Ability to multitask and prioritize tasks effectively
• Previous experience in a receptionist or administrative role preferred
• Familiarity with inventory management systems is a plus
• A positive and professional demeanor with a commitment to providing outstanding customer service

Qualifications:

• High School Diploma, Associate or Bachelor’s degree preferred
• Must be able to pass a background check

Strong computer skills, including proficiency with MS Word, Excel & PowerPoint and Email

Can do/ will do attitude and ability to multi-task

Excellent verbal and written communication skills

Hourly pay rate is $19-$22hr, commensurate based upon experience

This position is full time and includes Company Benefits (Medical, Dental, FSA, 401(k), STD/LTD, Life Insurance. Paid Time Off and Paid Holidays).