Reception Administrative Assistant

Collin College; McKinney (TX); On-site; USD 40,000 - 48,000; Full time

Job summary

Collin College is seeking an administrative support professional to assist CHEC administration with data processing, records management, budgets, and procurement.

The role involves supporting projects, events, and meeting coordination, while ensuring accuracy, confidentiality, and timely communication with staff and stakeholders.

Qualifications

• Must handle confidential information with discretion and accuracy.
• Proven ability to maintain accurate records and perform bookkeeping tasks.

Responsibilities

• Process, maintain, and verify data, records, files, and databases; report discrepancies; make corrections as needed.
• Assist with reports, projects, special events, ceremonies, receptions, and special projects.
• Greet office visitors, answer telephone, and respond to requests from staff.
• Maintain accounting records related to accounts payable/receivable or budgets using Workday.
• Receive, prepare, sort, and classify correspondence and training materials.
• Establish systems to track department files and paperwork.
• Assist with purchasing office supplies per policies.
• May attend meetings; record minutes and prepare related reports.

Skills

Attention to detail

Bookkeeping

Microsoft Office

Organizational skills

Interpersonal skills

Multi-tasking

Data entry

Education

Associate degree

High school diploma or GED

Tools

Workday

Job description

We are searching for candidates that meet the required qualifications and experience and are able to perform the essential duties and responsibilities.

Job Summary:

Provide administrative support to the Collin Higher Education Center (CHEC) administration building and assist with projects, programs, and special events.

Required Qualifications:

Essential Duties and Responsibilities

• Process, maintain, and verify data, records, files, and databases; report discrepancies; make corrections as needed.
• Assist with reports, projects, special events, ceremonies, receptions, and special projects.
• Greet office visitors, answer telephone, and respond to requests from staff members.
• Maintain accounting records related to accounts payable, accounts receivable, check requests, and/or budgets using Workday software.
• Receive, prepare, sort, and classify correspondence, training guides, notices, brochures, and other documents.
• Establish systems to effectively maintain and track department files, records, and paperwork.
• Assist with purchasing office supplies in accordance with policies and needs.
• May attend meetings; record and prepare meeting minutes; compile, copy and distribute related reports or board packets.

Supplemental Functions

• Perform other duties as assigned.
• Perform all duties to maintain all standards in accordance with college policies, procedures, and Core Values.

Knowledge, Skills and Abilities

• Confidentiality is required
• Must demonstrate meticulous attention to detail
• Good knowledge of bookkeeping/accounting
• Knowledge of college policies and procedures
• Knowledge of college systems
• Knowledge of college specific equipment and supplies
• Intermediate Microsoft Office knowledge
• Good organizational skills
• Excellent proofreading skills
• Creativity
• Excellent interpersonal relationship skills
• Flexibility
• Ability to interact with staff, Board, donors, students, faculty, and vendors
• Ability to multi-task
• Ability to be self-motivated and meet deadlines under pressure
• Ability to operate, understand, and prepare reports using department-specific software and systems
• Ability to maintain department information accurately
• Ability to effectively utilize advanced computer software applications and peripherals
• Ability to plan and execute various aspects of programs

Physical Demands, Working Conditions and Physical Effort

Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Positions in this class typically include talking, hearing, seeing, grasping, standing, walking and repetitive motions, plus stooping, kneeling, crouching, and reaching. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

Requirements

Associate degree from an accredited institution and two (2) years of administrative office experience.

High school/GED and four (4) years of administrative office experience.

**This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.**

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job as duties and responsibilities may change with business needs. Collin College reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Reasonable accommodations may be made by Collin College in its discretion to enable individuals with disabilities to perform the essential functions.

Required & Preferred Qualifications (if applicable)

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of the positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Fair Labor Standards Act (exempt/non-exempt) is designated by position. The employer actively supports the americans with Disabilities Act and will consider reasonable accommodations.

***This is a Security Sensitive position. Therefore, candidates will be subject to a criminal background check.***

Compensation Type

Employment Type

Full time

Hiring Minimum

$39,520.00

Hiring Maximum

$48,193.50

Compensation is determined based on experience.

Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.