Executive Assistant, Senior VP of Campus Operations

Collin College; McKinney (TX); On-site; USD 57,200 - 69,763; Full time

Job summary

A prominent educational institution in McKinney, Texas is seeking an Executive Assistant to provide high-level administrative support to the Senior Vice President of Campus Operations. This role requires exceptional organizational skills, judgment, and discretion. Responsibilities include managing calendars, assisting with accreditation processes, and preparing executive presentations. Candidates should possess an Associate degree and relevant experience, with a Bachelor's preferred. A strong command of MS Office Suite and ability to handle sensitive information are essential. Competitive salary between $57,200 and $69,763 based on experience.

Qualifications

• Associate degree and four years of related experience, or equivalent combination.
• Bachelor's degree preferred with two additional years of experience possible.

Responsibilities

• Provide comprehensive administrative support to the SVPCO.
• Manage complex calendar and scheduling across multiple units.
• Assist with accreditation proposals and budget monitoring.
• Prepare high-quality presentations for executives.

Skills

Organizational skills

Strong writing and proofreading skills

Advanced knowledge of MS Office Suite

Verbal and written communication skills

Interpersonal skills

Ability to manage complex schedules

Ability to handle sensitive information

Education

Associate degree

Bachelor's degree preferred

Tools

MS Office Suite

Workday

Purchasing software

Job description

Job Summary

Provide high-level, confidential administrative and operational support to the Senior Vice President of Campus Operations (SVPCO). This role is critical to the effective functioning of campus operations and requires exceptional organizational skills, sound judgment, discretion, and the ability to manage complex priorities in a dynamic higher education environment. Serve as a key liaison between the SVPCO and campus leadership, departments, vendors, and external partners.

Required Qualifications

Essential Duties and Responsibilities

• Provide comprehensive administrative support to the SVPCO, including complex calendar management, scheduling, and coordination of meetings across multiple operational units.
• Anticipate executive needs, prioritize requests, and proactively manage deadlines and competing priorities.
• Proofread SACSCOC accreditation proposals and documents and assist with maintaining accreditation requirements.
• Assist with writing documentation and correspondence, while maintaining the highest level of sensitivity and confidentiality.
• Prepare a wide variety of forms, documents and reports, including contracts, financial records and forms, state or county documents and reports, board and division meetings, conferences, and travel records. Create and maintain filing system as required by law. Proofread all work to ensure accuracy.
• Assist with preparation, revision, implementation, maintenance and monitoring of the division budget. Orders office supplies, equipment and services through appropriate purchasing system. Process numerous financial documents according to Business Office procedures.
• Prepare high-quality presentations for the use of executives.
• Prepare spreadsheets that can be used for predictive analytics.
• May assist in planning, hosting, and supporting official events sponsored by the District President's Office.
• Use current systems to acquire needed information on students, faculty loads, and budget.
• Maintain confidentiality in all matters related to the executive's office, including organizational plans and human resources matters.
• Track operational initiatives, capital projects, and key performance metrics; follow up on action items to ensure timely completion.
• May serve as backup to other executive assistants.
• Maintain working knowledge of college policies and procedures and respond to emergency situations in a calm and professional manner.

Supplemental Functions

• Perform other duties as assigned.
• Perform all duties to maintain all standards in accordance with college policies, procedures, and Core Values.

Knowledge, Skills, and Abilities

• Knowledge of SACSCOC accreditation policies and procedures
• Advanced knowledge of college policies, practices, and procedures
• Advanced knowledge of executive-level administrative support practices and procedures
• Strong knowledge of MS Office Suite, including Outlook and PowerPoint, as well as Workday and purchasing software
• Strong writing and proofreading skills
• Organizational skills
• Verbal and written communication skills
• Interpersonal skills
• Ability to manage complex schedules and calendars
• Ability to manage sensitive and confidential information and processes
• Ability to handle daily mail and email correspondence
• Ability to operate office equipment

Physical Demands, Working Conditions and Physical Effort

Light Work - Exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for the Sedentary Work category and the worker sits most of the time, the job is rated Light Work. Positions in this class typically include talking, hearing, seeing, grasping, standing, walking and repetitive motions, plus stooping, kneeling, crouching, and reaching. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

Requirements

Associate degree from an accredited institution and four (4) years of related experience OR equivalent combination of education and experience.

Preferred

Bachelor's degree from an accredited institution.

Equivalency Language

An additional two (2) years of related work experience may be substituted for the education requirement.

This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job as duties and responsibilities may change with business needs. Collin College reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Reasonable accommodations may be made by Collin College in its discretion to enable individuals with disabilities to perform the essential functions.

Required & Preferred Qualifications (if applicable)

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of the positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Fair Labor Standards Act (exempt/non-exempt) is designated by position. The employer actively supports Americans with Disabilities Act and will consider reasonable accommodations.

This is a Security Sensitive position. Therefore, candidates will be subject to a criminal background check.

Compensation

Compensation Type:

Employment Type:

Full time

Hiring Minimum

$57,200.00

Hiring Maximum

$69,763.00

Compensation is determined based on experience.

Application submission deadline is 12am of the date listed.

02/03/2026

Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.