Administrative Assistant - Reception Area

Collin College; McKinney (TX); On-site; USD 40,000 - 48,000; Full time

Job summary

Collin College is seeking an administrative support assistant to backstop CHEC operations and assist with projects, programs, and special events in the administration building.

You will manage data, prepare reports, greet visitors, and assist with purchasing and budgeting tasks using Workday, contributing to a well-organized office environment and effective service delivery.

Qualifications

• Duties include processing, maintaining, and verifying data, records, files, and databases.
• Assist with reports, events, ceremonies, and board packets.
• Greet visitors, answer calls, and respond to staff requests.
• Maintain accounting records related to accounts payable/receivable and budgets.

Responsibilities

• Process, maintain, and verify data, records, files, and databases; report discrepancies; make corrections as needed.
• Assist with reports, projects, special events, ceremonies, receptions, and special projects.
• Greet office visitors, answer telephone, and respond to requests from staff members.
• Maintain accounting records related to accounts payable, accounts receivable, check requests, and/or budgets using Workday software.
• Receive, prepare, sort, and classify correspondence, training guides, notices, brochures, and other documents.
• Establish systems to effectively maintain and track department files, records, and paperwork.
• Assist with purchasing office supplies in accordance with policies and needs.
• May attend meetings; record and prepare meeting minutes; compile, copy and distribute related reports or board packets.

Skills

Confidentiality

Attention to detail

Organizational skills

Communication skills

Customer service

Problem solving

Multi-tasking

Teamwork

Interpersonal skills

Education

Associate degree

High school/GED with 4 years experience

Tools

Workday

Job description

Primary Location

3452 Spur 399, McKinney, Texas, 75069

Job Summary

Provide administrative support to the Collin Higher Education Center (CHEC) administration building and assist with projects, programs, and special events.

Required Qualifications

Essential Duties and Responsibilities

• Process, maintain, and verify data, records, files, and databases; report discrepancies; make corrections as needed.


• Assist with reports, projects, special events, ceremonies, receptions, and special projects.


• Greet office visitors, answer telephone, and respond to requests from staff members.


• Maintain accounting records related to accounts payable, accounts receivable, check requests, and/or budgets using Workday software.


• Receive, prepare, sort, and classify correspondence, training guides, notices, brochures, and other documents.


• Establish systems to effectively maintain and track department files, records, and paperwork.


• Assist with purchasing office supplies in accordance with policies and needs.


• May attend meetings; record and prepare meeting minutes; compile, copy and distribute related reports or board packets.

Supplemental Functions

• Perform other duties as assigned.


• Perform all duties to maintain all standards in accordance with college policies, procedures, and Core Values.

Knowledge, Skills and Abilities

• Confidentiality is required.


• Must demonstrate meticulous attention to detail.


• Good knowledge of bookkeeping/accounting.


• Knowledge of college policies and procedures.


• Knowledge of college systems.


• Knowledge of college specific equipment and supplies.


• Intermediate Microsoft Office knowledge.


• Good organizational skills.


• Excellent proofreading skills.


• Creativity.


• Excellent interpersonal relationship skills.


• Collaboration skills.


• Flexibility.


• Customer Service skills.


• Problem solving skills.


• Conflict management skills.


• Ability to interact with staff, Board, donors, students, faculty, and vendors.


• Ability to multi-task.


• Ability to be self‑motivated and meet deadlines under pressure.


• Ability to operate, understand, and prepare reports using department‑specific software and systems.


• Ability to maintain department information accurately.


• Ability to effectively utilize advanced computer software applications and peripherals.


• Ability to plan and execute various aspects of programs.

Physical Demands, Working Conditions and Physical Effort

Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Positions in this class typically include talking, hearing, seeing, grasping, standing, walking and repetitive motions, plus stooping, kneeling, crouching, and reaching. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

Requirements

Associate degree from an accredited institution and two (2) years of administrative office experience. Equivalency Language High school/GED and four (4) years of administrative office experience.

Security Sensitive

**This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.**

***This is a Security Sensitive position. Therefore, candidates will be subject to a criminal background check.***

Compensation Type

Salary

Employment Type

Full time

Hiring Minimum

$39,520.00

Hiring Maximum

$48,193.50

Compensation is determined based on experience.

Application Deadline

Application submission deadline is 12am of the date listed. 10/31/2026

Equal Opportunity Employer

Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.

Dear Job Seekers

Dear Job Seekers, Thank you for your interest in a position at Collin College!

Job Description Information

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job as duties and responsibilities may change with business needs. Collin College reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Reasonable accommodations may be made by Collin College in its discretion to enable individuals with disabilities to perform the essential functions. The employer actively supports Americans with Disabilities Act and will consider reasonable accommodations. Fair Labor Standards Act (exempt/non-exempt) is designated by position.

Accolades

Independent surveys of Collin College’s employees show it is an amazing place to work. Collin College has been named one of the “Great Colleges to Work For” by the Great Colleges Program. Collin College has also been recognized as one of the DFW Metroplex’s “Best and Brightest Companies to Work For.”

Culture

Should you choose to start your journey with us, you will find yourself immersed in a culture of innovation and growth. Initiatives tied to the college’s master and strategic plans challenge our employees to grow professionally while still feeling supported with training and collaboration.

Benefits

We invite you to explore our competitive benefits today. Grow your career at Collin College today! Collin College is an equal opportunity/affirmative action employer.

Contact Information

For more information or assistance, contact Human Resources at [phone] or send an email.