Receiving & Inventory Coordinator — Fresh Foods

Whole Foods Market; South Huntington (NY); On-site; USD 26,000 - 41,000; Full time

Benefits offered by this job

Whole Benefits

Store discount

Job summary

Whole Foods Market is seeking a Receiving/Accounts position to handle incoming product deliveries, verify paperwork, and support store accounting during close periods. The role emphasizes accuracy, safety, and strong teamwork in a fast-paced environment.

Candidates should have 12+ months of retail or distribution experience, with familiarity in inventory processes and vendor communication. The job requires lifting and flexible scheduling, including nights and weekends.

Qualifications

• Strong knowledge of store receiving, accounting, and distribution procedures and policies.
• Working knowledge and application of all WFM quality goals, food handling, safety, and other standards.
• Ability to educate team on product knowledge and convey enthusiasm.
• Knowledge and ability to use computer programs such as Microsoft Word, Excel, Outlook, and IRMA.
• Strong to excellent communication skills and willingness to work as part of a team.
• Ability to deliver information in a clear and respectable manner to fellow Team Members, customers, and vendors.
• Ability to meet customer service expectations and standards in all interactions with customers, vendors, and Team Members.
• Ability to follow directions and procedures; effective time management and organization skills.
• Passion for natural foods and the mission of Whole Foods Market.
• Strong work ethic and ability to work in a fast-paced environment with a sense of urgency.
• Understanding of and compliance with WFM quality goals.

Responsibilities

• Verify actual product against Purchase Orders and/or supplier paperwork.
• Confirm product integrity,
• Check product temperatures as needed.
• Stamps, initials, processes, and files invoices.
• Distributes invoice copies to appropriate teams when applicable.
• Follows Whole Foods Market Correct Pay Procedures
• Accurately closes purchase orders in the proprietary store purchasing application.
• Adheres to and meets Receiving standards as outlined in Store Process.
• Distributes copies of processed paperwork to Team mailboxes and regional office.
• Follows up with vendors regarding accounts payable.
• Supports product Teams with accounting processes during inventory and financial period close.
• Distributes all store expense invoices to Store Leadership.
• Maintains baler, compactor, and all environmental areas in proper working order; ties bales, calls for can pick up, and directs service team to areas requiring attention.
• Arrives to work station on time, appropriately groomed, dressed and ready to work; works all scheduled shifts and attends required trainings and meetings.

Skills

Store receiving procedures

Accounting and distribution

Microsoft Word

Microsoft Excel

Microsoft Outlook

IRMA software

Teamwork and communication

Customer/vendor interaction

Time management

Tools

Microsoft Word

Excel

Outlook

IRMA

Job description

Whole Foods Market is seeking a Receiving/Accounts position to handle incoming product deliveries, verify paperwork, and support store accounting during close periods. The role emphasizes accuracy, safety, and strong teamwork in a fast-paced environment.

Candidates should have 12+ months of retail or distribution experience, with familiarity in inventory processes and vendor communication. The job requires lifting and flexible scheduling, including nights and weekends.