Store Receiving & Invoicing Specialist

Whole Foods Market; Dublin (CA); On-site; USD 29,000 - 43,000; Full time

Benefits offered by this job

Whole Benefits

Store discount

Job summary

Whole Foods Market is seeking a Receiving/Accounts Clerk to join our store operations team in California. You will verify product against POs, process invoices, and support accounting during inventory and period closes. The role requires accuracy, teamwork, and adherence to food safety standards.

Applicants should have 12+ months retail experience and 12+ months in distribution or receiving environments. Physical ability to lift 50 pounds and work flexible shifts are needed, including nights and

Qualifications

• 12+ months retail experience.
• 12+ months distribution/receiving environment preferred.
• Strong knowledge of store receiving, accounting, and distribution procedures.
• Proficient in Microsoft Word, Excel, Outlook, and IRMA.
• Excellent communication and teamwork skills.
• Willingness to follow directions and maintain safety standards.

Responsibilities

• Verify actual product against Purchase Orders and supplier paperwork.
• Confirm product integrity and check product temperatures as needed.
• Stamp, initials, and file invoices; distribute invoice copies to teams.
• Close purchase orders in the store purchasing application.
• Adhere to receiving standards and store processes.
• Distribute processed paperwork to mailboxes and regional office.
• Follow up with vendors regarding accounts payable.
• Support product teams with accounting during inventory periods.
• Distribute all store expense invoices to Store Leadership.
• Maintain baler, compactor, and environmental areas; ensure proper working order.
• Arrive on time; attend required trainings and meetings.
• Work flexible schedule including nights, weekends, and holidays.

Skills

Store receiving procedures

Accounting processes

Distribution procedures

Microsoft Word

Microsoft Excel

Microsoft Outlook

IRMA

Communication

Teamwork

Time management

Tools

IRMA

Job description

Whole Foods Market is seeking a Receiving/Accounts Clerk to join our store operations team in California. You will verify product against POs, process invoices, and support accounting during inventory and period closes. The role requires accuracy, teamwork, and adherence to food safety standards.

Applicants should have 12+ months retail experience and 12+ months in distribution or receiving environments. Physical ability to lift 50 pounds and work flexible shifts are needed, including nights and