Store Receiving & Inventory Specialist

Whole Foods Market; Philadelphia (Philadelphia County); On-site; USD 26,000 - 41,000; Full time

Benefits offered by this job

Whole Benefits

Store discount

Paid time off

Wellness programs

Job summary

Whole Foods Market is seeking a Receiving/Accounting Associate to manage verification of orders, product integrity, and invoice processing for store deliveries. You will ensure proper filing, vendor follow-up, and adherence to store procedures while supporting inventory close and cost control.

Eligible candidates have at least 12 months in retail or distribution environments, with a focus on accuracy, safety, and teamwork in a fast-paced grocery setting.

Qualifications

• 12+ months retail experience.
• 12+ months working in a distribution or receiving related environment preferred.

Responsibilities

• Verify actual product against Purchase Orders and/or supplier paperwork.
• Confirm product integrity
• Check product temperatures as needed
• Stamps, initials, processes, and files invoices
• Distributes invoice copies to appropriate teams when applicable
• Follows Whole Foods Market Correct Pay Procedures
• Accurately closes purchase orders in the proprietary store purchasing application
• Adheres to and meets Receiving standards as outlined in Store Process
• Distributes copies of processed paperwork to Team mailboxes and regional office
• Follows up with vendors regarding accounts payable
• Supports product Teams with accounting processes during inventory and financial period close
• Distributes all store expense invoices to Store Leadership
• Maintains baler, compactor, and all environmental areas in proper working order; ties bales, calls for can pick up, and directs service team to areas requiring attention
• Arrives to work station on time, appropriately groomed, dressed and ready to work; works all scheduled shifts and attends required trainings and meetings

Skills

Store receiving

Accounting procedures

Distribution procedures

WFM quality goals

Food handling

Safety standards

Team education

Product knowledge

Microsoft Word

Excel

Outlook

IRMA

Communication

Teamwork

Customer service

Time management

Organization

Natural foods passion

Work ethic

Fast-paced environment

WFM quality goals

Tools

IRMA

Microsoft Word

Excel

Outlook

Job description

Whole Foods Market is seeking a Receiving/Accounting Associate to manage verification of orders, product integrity, and invoice processing for store deliveries. You will ensure proper filing, vendor follow-up, and adherence to store procedures while supporting inventory close and cost control.

Eligible candidates have at least 12 months in retail or distribution environments, with a focus on accuracy, safety, and teamwork in a fast-paced grocery setting.