Real Estate Transaction Coordinator: Deal-Execution Pro

Bartel Executive Search; Milwaukee (WI); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Top-tier medical plans

401(k) with company matching

Life and disability insurance

Job summary

Bartel Executive Search is seeking a proactive Transaction Coordinator to drive real estate deals from opportunity through closing. The role requires strong communication and project management to juggle multiple transactions while coordinating with internal departments and external partners.

Qualified candidates will have a Bachelor’s degree and at least 3 years in commercial real estate, with excellent organizational and negotiation skills.

Qualifications

• Bachelor’s degree in Real Estate, Business, Finance, or a similar discipline—or equivalent work experience.
• At least 3 years of experience in commercial real estate, deal support, or leasing operations; exposure to lease management or tenant services is a plus.
• Exceptionally organized with the ability to handle multiple active deals and prioritize in a dynamic setting.
• Strong interpersonal skills and professional communication abilities, both written and verbal.
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word, PowerPoint); knowledge of real estate platforms like CoStar or LoopNet is helpful.
• Capable of working autonomously and staying proactive within a high-energy, fast-paced environment.
• A flexible problem-solver who’s ready to roll up their sleeves and contribute wherever needed.

Responsibilities

• Oversee and track all phases of real estate transactions, including acquisitions and leasing, ensuring timelines, deliverables, and documentation remain on schedule.
• Work cross-functionally with teams such as Finance, Legal, Property Operations, and Construction to align on deal-related priorities.
• Manage the onboarding process for new tenants, including data collection, system setup, and team coordination.
• Review and distill lease documents, highlighting key financial terms and conditions for internal stakeholders.
• Contribute to the development of proposals, letters of intent, and other materials shared with clients or partners.
• Maintain comprehensive records for each deal, including lease agreements, property documents, and acquisition files.
• Regularly update internal reports and assist in preparing for weekly deal pipeline meetings.
• Perform research related to leasing comps, ownership structures, tenant backgrounds, and local market conditions.
• Communicate directly with brokers, vendors, and prospective tenants to facilitate smooth transaction flow.
• Participate in process improvement initiatives and assist in refining operational systems and workflows.
• Join property tours and broker-led events as needed to support deal and leasing efforts.
• Help coordinate the creation and placement of marketing signage, property images, and promotional collateral.
• Lend support to one-off initiatives and special projects as assigned.

Skills

Communication

Organization

Multitasking

Proactive

Education

Bachelor’s degree in Real Estate or related field

Tools

Microsoft Office

CoStar

LoopNet

Job description

Bartel Executive Search is seeking a proactive Transaction Coordinator to drive real estate deals from opportunity through closing. The role requires strong communication and project management to juggle multiple transactions while coordinating with internal departments and external partners.

Qualified candidates will have a Bachelor’s degree and at least 3 years in commercial real estate, with excellent organizational and negotiation skills.