Real Estate Transaction Coordinator — Close Deals Efficiently

HomeServices of America; Windsor (CT); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Full benefits package

401(k) with employer match

Job summary

HomeServices of America is seeking a Real Estate Transaction Coordinator to support a top-producing agent in a fast-paced, high-volume environment. You will manage calendars, coordinate showings, prepare documents, and keep CRM/MLS data up to date, while delivering exceptional client service throughout transactions.

The role requires strong organizational and communication skills, detail orientation, and the ability to multitask under pressure.

Qualifications

• High school diploma or equivalent.
• Two years of administrative experience, preferably in real estate.
• Proficiency in Microsoft Office Suite, Google Workspace, MLS platforms, and CRM systems.

Responsibilities

• Manage the agent’s calendar, schedule appointments, and coordinate showings.
• Answer calls, emails, and communications on behalf of the agent.
• Prepare and organize documents, contracts, and disclosures for listings and transactions.
• Maintain and update CRM systems, MLS listings, and internal databases.
• Serve as a point of contact for clients, lenders, attorneys, and vendors.
• Track deadlines and ensure timely completion of paperwork in the transaction process.
• Assist in coordinating inspections, appraisals, closings, and milestones.
• Deliver exceptional customer service before, during, and after transactions.
• Assist in preparing marketing materials, brochures, social posts, and online listings.
• Manage listing input, updates, and accuracy on MLS and third-party sites.
• Assist with community events.
• Monitor and restock office supplies, lockboxes, signage, and materials.
• Maintain organized digital and physical filing systems.
• Run errands (delivering documents, signage placement, lockbox setup).

Skills

MS Office

Google Workspace

MLS platforms

CRM systems

Typing 45 wpm

Communication

Multitasking

Detail orientation

Independent work

Education

High school diploma

Real estate license (optional)

Job description

HomeServices of America is seeking a Real Estate Transaction Coordinator to support a top-producing agent in a fast-paced, high-volume environment. You will manage calendars, coordinate showings, prepare documents, and keep CRM/MLS data up to date, while delivering exceptional client service throughout transactions.

The role requires strong organizational and communication skills, detail orientation, and the ability to multitask under pressure.