Real Estate Transaction Assistant

Adara Communities; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Training

Room for Growth

Job summary

Adara Communities is seeking a Real Estate Transaction Assistant to support the CEO's Executive Assistant in Houston. You will handle contracts, closings, and day-to-day admin, bridging title, lenders and attorneys.

Ideal candidates have 2+ years at a title company or closing office, strong Excel skills, basic accounting, and a discreet, professional demeanor while working with senior leadership. This role offers growth within a growing real estate organization and exposure to multifamily and

Qualifications

• 2+ years of experience at a title company, escrow office, or real estate law firm (e.g., escrow assistant, closing coordinator, title processor, or post-closing specialist). Hands-on experience with residential or multifamily closings preferred.
• Working knowledge of real estate contracts, title commitments, and settlement statements (Closing Disclosure / ALTA).
• Basic accounting or bookkeeping experience; familiarity with QuickBooks / Yardi / your system is a plus.
• Strong proficiency in Excel and Microsoft Office.
• Exceptional attention to detail and ability to manage multiple deadlines.
• Professional, discreet, and comfortable working closely with senior leadership.
• Notary commission a plus.

Responsibilities

• Support the Executive Assistant with calendar coordination, correspondence, travel, and meeting preparation for the CEO.
• Handle accounting tasks including invoice processing, expense reports, payment tracking, reconciliations, and coordination with our accounting team.
• Assist with real estate transactions from contract to close: tracking deadlines, gathering documents, and coordinating with title companies, lenders, attorneys, and brokers.
• Review purchase contracts, title commitments, settlement statements, and closing documents for accuracy and completeness.
• Maintain organized transaction files and records for acquisitions, sales, and leases.
• Prepare reports, spreadsheets, and summaries as needed.
• Handle confidential information with discretion.

Skills

Calendar management

Accounting tasks

Real estate transactions

Excel

Attention to detail

Discretion with confidential info

Communication with senior leadership

Tools

QuickBooks

Yardi

Job description

About the role

We're looking for a detail-oriented, highly organized professional to support our CEO's Executive Assistant. You'll be the second set of hands for the CEO's office, handling accounting tasks, real estate transaction paperwork, and day-to-day administrative work. This role is ideal for someone with a title company or closing background who wants to bring that experience in-house to a growing real estate organization.

What you'll do as the Real Estate Transaction Assistant:

• Support the Executive Assistant with calendar coordination, correspondence, travel, and meeting preparation for the CEO.
• Handle accounting tasks including invoice processing, expense reports, payment tracking, reconciliations, and coordination with our accounting team.
• Assist with real estate transactions from contract to close: tracking deadlines, gathering documents, and coordinating with title companies, lenders, attorneys, and brokers.
• Review purchase contracts, title commitments, settlement statements, and closing documents for accuracy and completeness.
• Maintain organized transaction files and records for acquisitions, sales, and leases.
• Prepare reports, spreadsheets, and summaries as needed.
• Handle confidential information with discretion.

What we're looking for in the Real Estate Transaction Assistant:

• 2+ years of experience at a title company, escrow office, or real estate law firm (e.g., escrow assistant, closing coordinator, title processor, or post-closing specialist). Hands-on experience assisting with residential or multifamily closings is strongly preferred.
• Working knowledge of real estate contracts, title commitments, and settlement statements (Closing Disclosure / ALTA).
• Basic accounting or bookkeeping experience; familiarity with [QuickBooks / Yardi / your system] is a plus.
• Strong proficiency in Excel and Microsoft Office.
• Exceptional attention to detail and the ability to manage multiple deadlines.
• Professional, discreet, and comfortable working closely with senior leadership.
• Notary commission a plus.

Benefits of the Real Estate Transaction Assistant:

• Benefits: Medical, Dental, and Vision Insurance
• Great Paid Time Off Policy!
• Hands-on Training
• Room for Growth