Real Estate Service Coordinator

Public Square Realty LLC; Cleveland (OH); On-site; USD 32,000 - 48,000; Full time

Job summary

Public Square Realty LLC in Cleveland, OH is seeking a full-time Administrative Assistant to support daily office operations. The role handles phone calls, welcomes visitors, and manages correspondence to keep the real estate team running smoothly.

Responsibilities include scheduling, calendar upkeep, file organization, document preparation, and updating client records. The position emphasizes professional communication and attention to detail in a fast-paced environment.

Qualifications

• Calendar management, meeting coordination, and task prioritization.
• Professional phone etiquette and client communication.
• Filing, data entry, document preparation, and basic records.
• Proficiency with MS Office or Google Workspace; CRM familiarity helpful.
• Strong organizational skills in a fast-paced environment.
• Prior office/real estate or professional services experience preferred.
• High school diploma or equivalent required.

Responsibilities

• Answer and direct phone calls.
• Greet visitors and manage front-desk.
• Schedule appointments and maintain calendars.
• Organize files and prepare documents.
• Update client records and databases.
• Coordinate meetings and assist with basic reports or presentations.

Skills

Calendar management

Meeting coordination

Task prioritization

Phone etiquette

Communication skills

Clerical skills

Data entry

Document preparation

Record-keeping

Office software

CRM tools

Education

High school diploma

Tools

Microsoft Office

Google Workspace

CRM tools

Job description

Company Description:

Public Square Realty, LLC is a real estate firm based in Cleveland, OH that focuses on serving local residential and commercial clients. The company is committed to providing responsive, client-centered service and efficient support throughout each real estate transaction. Team members collaborate closely to maintain organized operations, accurate documentation, and timely communication with clients and partners. Public Square Realty, LLC values reliability, professionalism, and attention to detail in all aspects of its work.

Role Description:

The Administrative Assistant is a full-time, on-site role based in Cleveland, OH. This position supports daily office operations by answering and directing phone calls, greeting visitors, and managing incoming and outgoing correspondence. The Administrative Assistant will handle clerical tasks such as scheduling appointments, maintaining calendars, organizing files, preparing documents, and updating client records and databases. The role also includes assisting with executive administrative needs, coordinating meetings, and helping prepare basic reports or presentations. This position works closely with the real estate team to ensure smooth office workflows, timely communication, and professional front-office service.

Qualifications

• Candidates should possess strong administrative assistance and executive administrative assistance skills, including calendar management, meeting coordination, and task prioritization.
• Candidates should possess professional phone etiquette and communication skills, with the ability to interact clearly and courteously with clients, partners, and team members.
• Candidates should possess solid clerical skills, including filing, data entry, document preparation, and basic record-keeping.
• Proficiency with common office software (e.g., Microsoft Office or Google Workspace) and familiarity with basic database or CRM tools is beneficial.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment are required.
• Prior experience in an office, real estate, or professional services setting is preferred but not required.
• High school diploma or equivalent required; additional education or administrative coursework is a plus.