Administrative Assistant - Executive Team

Rhm-Real-Estate-Group-; Lyndhurst (OH); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Paid Time Off

Medical, dental, and vision insurance

Short-term & long-term disability

Life insurance

401(k) retirement savings

Job summary

RHM Real Estate Group is seeking an organized Administrative Assistant – Executive Team to provide high-level support to the executive leadership. This role coordinates between executives, corporate departments, and external partners, emphasizing discretion and professionalism.

The position requires strong organization, multi-tasking, and experience with confidential information. Primary location is the Lyndhurst, OH corporate office, with standard full-time hours and occasional local travel.

Qualifications

• 3+ years of administrative support experience required, preferably supporting senior leadership
• Associate's degree in Business Administration, Communications, or related field; Bachelor's preferred
• Excellent written and verbal communication skills
• Strong organizational, multitasking, and time-management abilities
• Ability to work independently with minimal supervision
• Demonstrated confidentiality and sound judgement
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Experience in multifamily housing, property management, or real estate is a plus
• Familiarity with Yardi, RealPage, Entrata or similar PM software is a plus

Responsibilities

• Executive Support – calendar management, meeting coordination, travel arrangements; prepare correspondence and materials
• Meeting & Project Coordination – schedule leadership meetings and events; monitor timelines; support cross-functional projects
• Communication & Relationship Management – draft communications; represent executive team with employees, residents, investors, and partners
• Administrative Functions – manage filing, confidential records, invoices, expense reports, and personal tasks with discretion
• Confidentiality & Compliance – handle sensitive information and ensure policy compliance

Job description

Description

SUMMARY

RHM Real Estate Group is seeking an organized and proactive Administrative Assistant – Executive Team to provide high-level administrative, organizational, and personal support to the executive leadership team. Serving in a coordinating role between executive leadership, corporate departments, and external business partners, the ideal candidate is highly detail-oriented, can manage multiple simultaneous priorities, and maintains a high degree of professionalism and confidentially.

RESPONSIBILITIES

• Executive Support – Administrative support for executive team including calendar management, meeting coordination, and travel arrangements; coordinate scheduling to maximize efficiency and productivity; prepare and distribute correspondence, reports, and meeting materials.
• Meeting & Project Coordination – Schedule and coordinative executive meetings, leadership conferences, board meetings, and special events; monitor project timelines and follow-up activities; assist with cross-functional projects as assigned.
• Communication & Relationship Management – Serve a professional representative of executive team with employees, residents, investors, and partners; draft communications and announcements on behalf of executive team; assist with internal and company-wide communications.
• Administrative Functions – Manage electronic and physical filing systems; maintain confidential personnel, financial, and business records; process invoices, expense reports, and other administrative documentation; support coordination of personal appointments, reservations, deliveries, errands, and time-sensitive tasks while exercising sound judgement and confidentiality.
• Confidentiality & Compliance – Handle sensitive business information with a high level of discretion and professionalism; maintain compliance with company policy and applicable federal, state, and local law; protect confidential employee, financial, and ownership information.

REQUIREMENTS

• 3+ years of administrative support experience required – experience specifically supporting senior corporate leadership preferred
• Associate's degree in Business Administration, Communications, or related field required; Bachelor’s degree in previously-listed fields preferred
• Excellent written and verbal communication skill
• Strong organizational, multitasking, and time-management abilities
• Ability to work independent with minimal supervision
• Demonstrated ability to maintain confidentiality and sound judgement
• Strong working proficiency in Microsoft Office Suite – including Outlook, Word, Excel, PowerPoint, and Team
• Experience is multifamily housing, property management, real estate, or related industries is a plus
• Familiarity with Yardi, RealPage, Entrata or similar property management software is a plus

COMPENSATION & BENEFITS

• $22.00 - $26.00 per hour
• Paid Time Off (PTO) including vacation, sick time, personal days, and paid holidays
• Medical, dental, and vision insurance coverage
• Short-term disability, long-term disability, and life insurance benefits
• 401(k) retirement savings program participation

WORK SETTING & DETAIL

• Full-time schedule: Monday – Friday and on-call as required
• Primary work location: RHM Corporate Office (Lyndhurst, Ohio)
• Occasional local travel may be required to accomplish job duties
• Reliably commute or plan to relocate before starting work
• U.S. work authorization required for employment

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Why Build Your Career with RHM Real Estate Group?

At RHM Real Estate Group, we are a dynamic and rapidly growing real estate firm that invests, develops, and manages multi-family and commercial properties. Our diverse portfolio includes both market-rate and affordable housing, as well as commercial real estate. We are dedicated to fostering a culture of teamwork, integrity, and commitment.

Our core values — teamwork, will-to-win, be a good person, and loyalty — guide everything we do. You will have the opportunity to collaborate with professionals from various teams, including operations, facilities management, accounting, human resources, and compliance, all working together to ensure success. We offer competitive wages, robust benefits, and a clear path for growth. If you're looking for a company where you can grow, contribute, and thrive, RHM Real Estate Group is the place for you.

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