Real Estate Project Coordinator — Development & Scheduling

AlphaX RE Capital; Cupertino (CA); On-site; USD 65,000 - 105,000; Full time

Benefits offered by this job

Daily lunches

Snacks & coffee

401(k) retirement plan

Birthday celebrations

Office culture

Job summary

AlphaX RE Capital is seeking a detail‑oriented Project Coordinator to support the Project Management and Development teams through the full real estate lifecycle. You will manage documentation, schedules, meetings, communications, and reporting to keep projects on track and informed.

This role requires strong organization, proactive collaboration, and the ability to juggle multiple priorities in a fast-paced environment.

Qualifications

• Bachelor's degree in Construction Management, Real Estate, Business Administration, Architecture, Engineering, or related field preferred.
• 2–5 years of experience in project coordination, construction administration, real estate development, or related field.
• Strong organizational and time-management skills.
• Ability to manage multiple projects and competing priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.

Responsibilities

• Provide day-to-day project coordination support to Project Managers and Development teams.
• Assist with tracking project schedules, milestones, deliverables, and action items.
• Maintain project trackers, status reports, and internal dashboards.
• Coordinate project activities across internal teams and external partners.
• Follow up on outstanding tasks and ensure timely completion.
• Maintain organized project files, including contracts, consultant agreements, drawings, specifications, meeting notes, approvals, reports.
• Manage document control processes and ensure records are current and accessible.
• Support project closeout documentation and turnover processes.
• Schedule project meetings with internal teams, consultants, contractors, and government agencies.
• Prepare meeting agendas, presentations, and project updates.
• Record meeting minutes and distribute action items.
• Track decisions, approvals, and follow-up requirements.
• Support communication between project stakeholders.
• Assist Project Managers with maintaining project schedules and milestone trackers.
• Monitor key project phases, including entitlement approvals, design milestones, construction activities, inspections, project closeout.
• Identify potential schedule delays and elevate issues when necessary.
• Support communication with architects, engineers, contractors, and consultants.
• Assist with consultant onboarding, contracts, invoices, and deliverable tracking.
• Monitor consultant submissions and approval timelines.
• Maintain vendor contact lists and project communication records.
• Track construction reports, RFIs, submittals, and change documentation.
• Coordinate site meeting schedules and project updates.
• Assist with maintaining project quality and progress records.
• Support project closeout and warranty documentation.
• Assist with tracking project budgets, invoices, and expenditures.
• Review consultant invoices for completeness and approval routing.
• Maintain payment tracking logs.
• Support Project Managers with monthly reporting activities.
• Work closely with Development Team, Project Management Team, Construction Team, Land Acquisition, Finance & Accounting, Legal, Design Team, Purchasing, Customer Care.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Attention to detail

Education

Construction Mgmt

Real Estate

Business Admin

Architecture/Eng

Job description

AlphaX RE Capital is seeking a detail‑oriented Project Coordinator to support the Project Management and Development teams through the full real estate lifecycle. You will manage documentation, schedules, meetings, communications, and reporting to keep projects on track and informed.

This role requires strong organization, proactive collaboration, and the ability to juggle multiple priorities in a fast-paced environment.