REAL ESTATE OPERATIONS MANAGER

Traginers Arimon, S.L.; Henderson (NV); On-site; USD 48,000 - 56,000; Full time

Benefits offered by this job

Bonus pay for RE license

Commission income opportunities

Job summary

Traginers Arimon, S.L. is seeking a Full-Time Administrative Assistant to join our dynamic Real Estate team in Henderson, NV.

The role requires in-office work Monday through Friday, with additional Saturday half-day shifts to support the busy market. The ideal candidate has at least 10 years leading operations, is highly organized, proficient in Google Workspace and Excel, and familiar with real estate listing and transaction coordination.

Qualifications

• Minimum 10 years in a leadership operations/administration role.
• Proficient with Google Workspace and Microsoft Excel.
• Experience in real estate listing and transaction coordination.
• Strong organizational and time-management skills; able to work full-time in Henderson.

Responsibilities

• Oversee listing and transaction coordination from contract to close.
• Manage Team Leader's calendar, appointments, and client events.
• Coordinate office operations, supplies, and resources.
• Maintain CRM and real estate software records.
• Handle daily bookkeeping and financial administration.
• Communicate with clients, vendors, and agents professionally.

Skills

Leadership in operations

Time management

Communication skills

Spreadsheet proficiency

Google Workspace

Microsoft Excel

CRM proficiency

Tools

Google Workspace

Gmail

Google Calendar

Google Drive

Dropbox

Google Sheets

CRM systems

Real estate software

Microsoft Excel

Adobe Suite

MS Publisher

Slack

Job description

Seeking a Full-Time Administrative Assistant to join our dynamic Real Estate team in Henderson, NV. This role requires availability to work in the office Monday to Friday, with 2 Saturday half-day shifts a Month. Total hours are 35 -40 hours weekly. This position offers Bonus pay for applicants who have or obtain their Real Estate license, and it also allows other commission-based income opportunities as well.

We are a highly productive, top-selling real estate group searching for a motivated Real Estate Assistant eager to learn and grow within the industry. If you thrive in a fast-paced and fun environment, this opportunity is for you. This position offers a significant chance to support daily Real Estate Sales office operations, basic bookkeeping, and lead and project management.

The ideal candidate should have a minimum of 10 years of being in a Leader in Operations Management Role, resourceful, and able to commit to full -time work Immediately. Work hours can very from 35-45 hrs a week, based on sales volume. We are looking for a dedicated individual with a car , efficient under pressure, and proficient in Spreadsheets and the Google Office Suite. Some basic Knowledge of our marketing tools, like MS Publisher and Adobe Suite, is a bonus.

Interested applicants must upload their resumes and complete an office skills proficiency test before scheduling an interview. Communication will be through email and the Wizehire portal. Successful candidates will be contacted for a basic phone interview as the initial step. Compensation: RE Licensed Applicants start at $24/hr with a bonus structure available. We are willing to train the right highly qualified candidates that are not yet holding an NV RE License but are willing to obtain one, and we also offer to cover some of the costs required to obtain the license.

Only candidates who have the Core Job Responsibilities Skills listed should apply for this position. Applicants that do not have the requires past skills will Not be responded to ( we will reach out if you are considered a good fit for our role ) It is a fast-paced learning environment; the New Hire will have to already possess the majority of the Software & time management skills mentioned in the Job Responsibilities section of the ad.

Compensation: $24 hourly

Qualifications

• Proven track record of coordinating office operations and managing administrative resources efficiently for a minimum of 10 years experience.
• Experience in managing daily communications using Google Workspace, including Gmail, Google Calendar, and Google Drive.
• Ability to maintain organized digital and physical filing systems using Dropbox and Google Drive.
• Experience in overseeing listing and transaction coordination from contract to close a minimum of 5 years experience.
• Ability to manage the Team Leader's calendar, appointments, and client events effectively.
• Proficiency in CRM systems and real estate transaction management software.
• Strong working knowledge of Microsoft Excel, Google Sheets, and cloud-based document management systems like Dropbox and Google Drive is essential for success in this role.

Responsibilities

• Administrative & Office Management
• Manage daily communications through Google Workspace, including Gmail, Google Calendar, Google Drive, Google Sheets, Slack, text messaging, and other team communication platforms.
• Maintain organized digital and physical filing systems, including scanning, archiving, and document management through Dropbox and Google Drive.
• Coordinate office operations, supplies, and administrative resources to ensure an efficient work environment.
• Manage special projects and administrative initiatives as assigned by the Team Leader.
• Real Estate Transaction & Listing Coordination
• Oversee all aspects of Listing and Transaction Coordination from contract to close.
• Maintain accurate records within the team's CRM and real estate software platforms.
• Coordinate deadlines, compliance requirements, disclosures, and transaction documentation.
• Manage listing preparation activities, including scheduling vendors, photographers, stagers, inspectors, and other field service providers.
• Ensure all listings are properly prepared and market-ready prior to going live.
• Calendar & Scheduling Management
• Manage the Team Leader's calendar, appointments, meetings, showings, and client events.
• Coordinate and confirm property showings, listing appointments, inspections, and vendor schedules.
• Monitor schedules to ensure deadlines and appointments are met efficiently.
• Client & Vendor Relations
• Serve as a primary point of contact for clients, vendors, agents, and service providers.
• Communicate professionally via phone, email, text, and CRM platforms.
• Assist with client follow-up, showing feedback collection, and reporting.
• Prepare and maintain Open House and Showing Activity Reports utilizing Google Sheets and direct client communications.
• Bookkeeping & Financial Administration
• Manage daily bookkeeping activities for both business and personal accounts as directed.
• Process invoices, track expenses, pay bills, and maintain financial records.
• Coordinate with the company's CPA, bookkeeper, and other financial professionals to ensure timely and accurate reporting.
• Human Resources & Team Support
• Assist with hiring, onboarding, and team administration processes.
• Coordinate payroll-related documentation and communication with accounting professionals.
• Maintain confidentiality regarding employee and company information.
• Personal & Executive Assistant Support
• Provide executive-level support to the Team Leader.
• Coordinate travel arrangements, appointments, banking errands, and personal administrative tasks.
• Anticipate needs and proactively resolve issues to maximize the Team Leader's productivity.
• Technology & Systems Requirements
• Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) & Microsoft Systems , most importantly Excel SS.
• Experience with CRM systems and real estate transaction management software.
• Strong working knowledge of Microsoft Excel, Google Sheets, Dropbox, and cloud-based document management systems.
• Ability to learn and adapt to new technology platforms and real estate software quickly. Core understanding of how to utilize AI softwares to manage daily operations more efficiently.