Executive Assistant

The Robert Mitchell Realty Group; Fresno (CA); On-site; USD 54,000 - 66,000; Full time

Job summary

The Robert Mitchell Realty Group in Fresno, CA is seeking an Executive Assistant / Operations Manager to work directly with the team leader. This is a hands-on role in a high-performing real estate office, with a focus on organization, efficiency, and day-to-day operations.

You will manage calendars, coordinate listings, oversee transaction coordination, CRM, and administrative systems, while supporting recruiting, marketing, and technology adoption.

Qualifications

• Exceptional organizational and time-management skills.
• Strong written and verbal communication.
• Ability to manage multiple priorities without losing control.
• Proactive, resourceful, solution-oriented.
• Experience with CRMs, Google Workspace, Microsoft Office, AI tools, and social media platforms.

Responsibilities

• Manage team leader's calendar, appointments, priorities, and daily schedule.
• Protect the leader's time by triaging what needs attention.
• Run day-to-day office operations and ensure high standards.
• Coordinate new listing launches from start to finish (photos, video, staging, signage).
• Oversee transaction coordination: documents, deadlines, disclosures, closings.
• Maintain and improve CRM, databases, workflows.
• Support recruiting, onboarding, and training of agents.
• Assist with social media, marketing materials, and video editing.
• Implement AI tools and automation to boost efficiency.
• Handle occasional personal-assistant tasks and ensure revenue focus.

Skills

Organizational skills

Time management

Communication

Attention to detail

Proactive problem-solving

Tech literacy

Education

California Real Estate License (preferred)

Tools

CRMs

Google Workspace

Microsoft Office

AI tools

Social media platforms

Job description

The Robert Mitchell Realty Group | Fresno, CA

Full-Time | In-Office | $60,000 Base Salary + Performance Bonuses

This Is Not a Typical Administrative Role

Executive Assistant / Operations Manager

The Robert Mitchell Realty Group is a high-producing real estate organization serving Fresno, Clovis, and California’s Central Valley.

With more than 25 years in real estate, 1,600+ homes sold, and over $600 million in closed sales, we are building the next stage of our company and are looking for an exceptional person to help us do it.

We are hiring an Executive Assistant / Operations Manager to work directly with team leader Robert Mitchell and become a critical part of the day-to-day operation of the business.

This position is for someone who loves organization, moves quickly, solves problems before they become problems, and takes pride in keeping a high-performance organization running smoothly.

You will not spend your days waiting to be told what to do.

You will be expected to anticipate, prioritize, execute, follow through, and take ownership.

If you're the kind of person who sees something that needs to be handled and handles it, we want to meet you.

What You'll Own

• Manage Robert's business and personal calendar, appointments, priorities, and daily schedule
• Help protect the team leader's time by identifying what requires his attention and what can be handled without him
• Run day-to-day office operations and make sure the office is organized, prepared, and operating at a high standard
• Coordinate new listing launches from start to finish, including photography, video, staging, signage, marketing materials, and vendors
• Attend photography appointments, inspections, and other property-related appointments as needed
• Manage transaction coordination, including documents, deadlines, disclosures, inspections, vendors, contingency timelines, and closings
• Prepare contracts, offers, counteroffers, and transaction documents as permitted based on licensing
• Maintain and improve our CRM, databases, systems, checklists, and workflows
• Coordinate vendors, contractors, escrow, lenders, photographers, inspectors, and other service providers
• Assist with bookkeeping, expense tracking, invoices, and basic financial organization
• Support recruiting, interviewing, onboarding, and training of new real estate agents
• Help manage team meetings, projects, deadlines, and accountability
• Assist with social media, listing marketing, video creation, and basic video editing
• Help implement AI tools, automation, and technology that make the organization faster and more efficient
• Handle occasional personal-assistant responsibilities that allow the team leader to remain focused on revenue-producing activities
• Continually identify ways to improve efficiency, organization, communication, and execution throughout the company

Who We're Looking For

You are extremely organized and detail-oriented, but you are also capable of moving fast.

You don't need someone constantly reminding you what needs to be done.

You are comfortable taking responsibility, making decisions, solving problems, and following through until something is completely finished.

You communicate professionally, protect confidential information, and understand that details matter.

Most importantly, you have the mindset of an operator, not simply an assistant.

The strongest candidates will have:

• Exceptional organizational and time-management skills
• Strong written and verbal communication
• Excellent follow-through and attention to detail
• The ability to manage multiple priorities without losing control of the details
• A proactive, resourceful, solution-oriented personality
• Strong technology skills and the ability to learn new systems quickly
• Experience with CRMs, Google Workspace, Microsoft Office, AI tools, and social media platforms
• Comfort working in a fast-moving, entrepreneurial environment
• Real estate, transaction coordination, executive assistant, operations, or project-management experience
• Video creation and editing experience, or a willingness to learn
• High personal standards and a strong sense of urgency

Real Estate Experience

Real estate experience is strongly preferred but not required for the right candidate.

A California real estate license is also preferred but is not required to apply.

Candidates who do not currently hold a California real estate license must be willing to obtain one within an agreed-upon timeframe after being hired. We will support the right candidate through that process.

Compensation

$60,000 annual base salary + performance-based bonuses

There is meaningful opportunity for increased compensation and responsibility as the role grows and measurable results are demonstrated.

Schedule

This is a full-time, in-office position in Clovis, California.

This is not a remote or hybrid position.

Real estate does not always operate from 9:00 AM to 5:00 PM, so occasional early mornings, evenings, or weekends may be required. We are looking for someone who understands the demands of supporting a high-performing real estate organization.

Why This Opportunity Is Different

You won't be buried inside a large corporation where your work goes unnoticed.

You will work directly with the owner and team leader, have a front-row seat to a growing real estate organization, and have the opportunity to become an increasingly important part of the company's leadership and operations.

For the right person, this can become much more than an assistant position.

We want someone who wants to build something, improve something, and grow with us.