Reception (Boca Raton)

Solomon Page; Boca Raton (FL); On-site; USD 54,000 - 66,000; Full time

Job summary

Solomon Page is seeking a polished and highly organized Front Desk Administrator for a well-established family-owned real estate office in Boca Raton, FL. This on-site role requires excellence in client interaction, discretion, and professional presentation as you support executives, clients, and visitors.

Responsibilities include managing the reception, calls, messages, mail, scheduling, and daily administrative tasks to ensure a smooth, efficient office.

Qualifications

• Prior professional experience in a front desk or office administrator role.
• Experience in a professional office environment, preferably real estate or corporate administration.
• Excellent verbal and written communication with ability to interact with executives, clients, visitors.
• Strong organizational skills and ability to manage multiple priorities.
• Proficiency in Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Serve as primary point of contact for visitors and inquiries.
• Manage calls, screen inquiries, and direct messages.
• Provide day-to-day administrative support to ensure office efficiency.
• Maintain a professional reception area and shared spaces.
• Coordinate supplies, inventory, and ordering.
• Receive and route mail, packages, and deliveries.
• Perform filing, scanning, copying, and data entry.
• Support scheduling and other administrative tasks.
• Handle confidential information with discretion.
• Anticipate needs and support smooth office operations.

Skills

Office Administration

Front Desk

Microsoft Office

Communication

Multitasking

Tools

Outlook

Word

Excel

Job description

Our client, a well-established family-owned real estate office, is seeking a polished, highly organized, and experienced Front Desk Administrator to oversee front desk operations and provide administrative support to the office. This is an excellent opportunity for a career-minded administrative professional who takes pride in maintaining an organized, efficient, and professional office environment. The ideal candidate will have a proven background in office administration or corporate reception, exceptional communication skills, strong attention to detail, and the ability to interact confidently with executives, clients, and visitors. We are looking for someone who understands that the front desk is central to the daily operations of the office and who can deliver a consistently professional, discreet, and high-touch experience.

• Compensation: $60,000 base salary plus bonus
• Schedule: Full-time, Monday through Friday, on-site in Boca Raton, FL

Responsibilities:

• Serve as the primary point of contact for visitors, clients, vendors, and incoming inquiries, ensuring a professional and welcoming office experience.
• Manage incoming calls, screen inquiries, take accurate messages, and direct communications to the appropriate individuals.
• Provide day-to-day administrative and operational support to ensure the office runs efficiently.
• Maintain an organized, presentable, and professional reception area and shared office spaces.
• Coordinate office supplies, monitor inventory, and manage ordering and replenishment.
• Receive, sort, distribute, and coordinate incoming and outgoing mail, packages, and deliveries.
• Perform administrative and clerical duties, including filing, scanning, copying, document preparation, and data entry.
• Assist with office coordination, scheduling, and other administrative tasks as needed.
• Handle confidential information with discretion and maintain professional standards in all interactions.
• Anticipate office needs, proactively resolve routine administrative issues, and support the smooth operation of the business.

Required Qualifications:

• Prior professional experience in a front desk administrator, receptionist, office administrator, or administrative assistant role is required.
• Demonstrated experience working in a professional office environment, preferably in real estate, professional services, corporate administration, or a similar setting.
• Exceptional verbal and written communication skills, with the ability to communicate professionally with individuals at all levels.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel, along with general office technology.
• A polished, professional demeanor with excellent judgment, discretion, and interpersonal skills.
• A proactive, dependable, and solutions-oriented approach to daily responsibilities.
• Ability to work independently, anticipate needs, and take ownership of front desk and administrative functions.
• A genuine interest in office administration and a commitment to delivering a high standard of service.

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.