Real Estate Lease Administrator

Kamehameha Schools; United States; On-site; USD 64,000 - 87,000; Full time

Job summary

Kamehameha Schools is seeking a Leasing Coordinator to support lease transactions, contract processing, accounts receivable and customer service for our real estate portfolio. This fully in‑person role on Oʻahu requires collaboration with internal and external partners.

Responsibilities include creating lease documents, administering leases, processing notices, and maintaining real estate data while delivering strong service to tenants and stakeholders.

Qualifications

• An equivalent combination of education and experience may substitute for the requirements listed.
• High School Diploma or equivalent.
• Minimum of 3 years of experience in real estate or lease administration, banking, escrow or property management, or related industry.
• Solid understanding of real estate contracts and documentation.
• Familiarity of ground leases, rent re-negotiations, and tenant rights
• Strong negotiation skills.
• Strong project management skills and ability to manage competing priorities.
• Familiarity with legal documents.
• Strong attention to detail.
• Solid math skills.
• Strong communication skills, written and verbal.
• Strong interpersonal skills and ability to manage conflict.
• Strong computer skills and knowledge of Microsoft Office, and ability to learn new systems.
• Strong customer service orientation.

Responsibilities

• Prepares standard real estate lease related documents (to initiate, administer, or terminate lease) and routes for approval.
• Prepares and processes sale agreements and supporting documentation for approval.
• Prepares standard lease administration activities, including new lease agreements, re-negotiations, terminations, sales, and non-compliance matters.
• Inputs basic information into real estate database.
• Assists Leasing Managers with annual percentage rent program.
• Prepares correspondence and letters and routes for approval.
• Prepares and routes standard and non-standard internal documents and memos for approval.
• Follows up on outstanding issues regarding lease agreements with internal and external parties.
• Researches and prepares past due notices and other related documentation.
• Computes basic lease and rental calculations.
• Prepares and mails past-due notices.
• Receives and responds to standard inquiries on status of lease negotiations or resolution of issues.
• Delivers high level of customer service.

Skills

Negotiation skills

Project management

Communication skills

Interpersonal skills

Attention to detail

Math skills

Customer service orientation

Real estate contracts knowledge

Ground leases familiarity

Tenant rights familiarity

Legal documents familiarity

Microsoft Office proficiency

Education

High School Diploma or equivalent

Notary Public designation

Tools

Microsoft Office

Job description

Kamehameha Schools is seeking a Leasing Coordinator to support lease transactions, contract processing, accounts receivable and customer service for our real estate portfolio. This fully in‑person role on Oʻahu requires collaboration with internal and external partners.

Responsibilities include creating lease documents, administering leases, processing notices, and maintaining real estate data while delivering strong service to tenants and stakeholders.