Leasing Administrative Assistant – Property Office

Island Palm Communities; Honolulu (HI); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Paid holidays

401(k) plan with company match

Medical, Dental, & Vision options

Flexible Spending Account

Life insurance

Tuition Reimbursement

Wellness program

Employee Assistance Program

Employee Discount Programs

Relief Program

Job summary

Island Palm Communities is seeking an MHS Administrative Assistant - Leasing to support Leasing Consultants with day-to-day administrative tasks and front-office duties in Honolulu, HI. You will process applications, manage wait lists, and coordinate communications with applicants and staff.

The role requires a high school diploma or GED and 1–3 years of administrative experience, with strong MS Office and English communication skills. A professional, service-oriented approach is essential.

Qualifications

• High School Diploma or GED required.
• 1–3 years of administrative experience required.
• Experience with computer systems including web-based apps and MS Office.
• Ability to summarize and communicate moderately complex information in writing.
• Ability to communicate complex verbal information in English to staff and clients.
• Interact respectfully with clients, staff and external contacts.
• Provide a high level of customer service to internal and external customers.

Responsibilities

• Assist Leasing Consultants with administrative functions and front-office duties.
• Add online applications to wait lists and distribute between regions; follow up within 5 business days.
• Support leasing: guide residents online, showcase pictures/floor plans, and forward applications to leasing staff.
• Check CallMax and LeaseHawk notifications and respond promptly.
• Submit monthly accounting reports and daily banking activities.
• Maintain accurate data entry for marketing tracking spreadsheets.
• Answer phones, greet clients, and keep waiting area tidy; assign clients to Leasing Consultants promptly.

Skills

Administrative experience

Microsoft Office

Communication skills

Customer service

English proficiency

Data entry

Education

High School Diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Access

Web-based applications

Job description

Island Palm Communities is seeking an MHS Administrative Assistant - Leasing to support Leasing Consultants with day-to-day administrative tasks and front-office duties in Honolulu, HI. You will process applications, manage wait lists, and coordinate communications with applicants and staff.

The role requires a high school diploma or GED and 1–3 years of administrative experience, with strong MS Office and English communication skills. A professional, service-oriented approach is essential.