Property Coordinator (Leeward)

Remedy Intelligent Staffing; Ewa Beach, Northern (HI, KY); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Remedy Intelligent Staffing is seeking a highly organized Property Coordinator to support a property management team on Leeward Oahu. This role provides administrative, operational, and customer service support to ensure commercial properties are maintained efficiently and tenants receive exceptional service.

You will handle tenant inquiries, track maintenance, coordinate vendor services, manage records, assist with lease documentation and invoices, and support reporting and property management

Qualifications

• Previous administrative experience required; experience in property management, real estate, facilities, or a related field preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Customer service mindset with a professional and positive approach.

Responsibilities

• Serve as a primary point of contact for tenant inquiries, service requests, and general property-related matters.
• Coordinate and track maintenance requests, work orders, and vendor services.
• Provide exceptional customer service to tenants, vendors, and clients.
• Prepare and distribute correspondence, notices, and other communications.
• Maintain organized property, tenant, vendor, and contract records.
• Assist with tracking lease-related documentation and critical dates.
• Review and process invoices, maintain supporting documentation, and coordinate with accounting personnel.
• Assist with accounts receivable follow-up and other financial administrative tasks.
• Support property inspections and help document operational, maintenance, and safety matters.
• Coordinate vendor access, service scheduling, and collection of required documentation.
• Assist with reporting, data management, and maintenance of property management systems.
• Provide administrative support for special projects and property improvement initiatives.

Skills

Organizational skills

Attention to detail

Time management

Written and verbal communication

Customer service

Microsoft Office

Independent worker; team player

Property management software

Tools

Property management software

Accounting software

Excel

Job description

Position: Property Coordinator

Location: Leeward Oahu

Salary: $55,000 – $65,000 annually – depending on experience

We are seeking a highly organized and detail-oriented Property Coordinator to support the day-to-day operations of a property management team. This role provides administrative, operational, and customer service support to help ensure commercial properties are maintained efficiently and tenants receiveexceptional service.

Key Responsibilities

• Serve as a primary point of contact for tenant inquiries, service requests, and general property-related matters.
• Coordinate and track maintenance requests, work orders, and vendor services.
• Provide exceptional customer service to tenants, vendors, and clients.
• Prepare and distribute correspondence, notices, and other communications.
• Maintain organized property, tenant, vendor, and contract records.
• Assist with tracking lease-related documentation and critical dates.
• Review and process invoices, maintain supporting documentation, and coordinate with accounting personnel.
• Assist with accounts receivable follow-up and other financial administrative tasks.
• Support property inspections and help document operational, maintenance, and safety matters.
• Coordinate vendor access, service scheduling, and collection of required documentation.
• Assist with reporting, data management, and maintenance of property management systems.
• Provide administrative support for special projects and property improvement initiatives.

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Qualifications

• Previous administrative experience required; experience in property management, real estate, facilities, or a related field preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Customer service mindset with a professional and positive approach.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Ability to work independently while contributing effectively to a team environment.
• Experience with property management or accounting software is a plus.

***In-state applicants only as client companies expect candidates to interview for positions as soon as possible***