Leasing Coordinator

Kamehameha Schools; United States; On-site; USD 64,000 - 87,000; Full time

Job summary

Kamehameha Schools is seeking a Leasing Coordinator to support lease transactions, contract processing, accounts receivable and customer service for our real estate portfolio. This fully in‑person role on Oʻahu requires collaboration with internal and external partners.

Responsibilities include creating lease documents, administering leases, processing notices, and maintaining real estate data while delivering strong service to tenants and stakeholders.

Qualifications

• An equivalent combination of education and experience may substitute for the requirements listed.
• High School Diploma or equivalent.
• Minimum of 3 years of experience in real estate or lease administration, banking, escrow or property management, or related industry.
• Solid understanding of real estate contracts and documentation.
• Familiarity of ground leases, rent re-negotiations, and tenant rights
• Strong negotiation skills.
• Strong project management skills and ability to manage competing priorities.
• Familiarity with legal documents.
• Strong attention to detail.
• Solid math skills.
• Strong communication skills, written and verbal.
• Strong interpersonal skills and ability to manage conflict.
• Strong computer skills and knowledge of Microsoft Office, and ability to learn new systems.
• Strong customer service orientation.

Responsibilities

• Prepares standard real estate lease related documents (to initiate, administer, or terminate lease) and routes for approval.
• Prepares and processes sale agreements and supporting documentation for approval.
• Prepares standard lease administration activities, including new lease agreements, re-negotiations, terminations, sales, and non-compliance matters.
• Inputs basic information into real estate database.
• Assists Leasing Managers with annual percentage rent program.
• Prepares correspondence and letters and routes for approval.
• Prepares and routes standard and non-standard internal documents and memos for approval.
• Follows up on outstanding issues regarding lease agreements with internal and external parties.
• Researches and prepares past due notices and other related documentation.
• Computes basic lease and rental calculations.
• Prepares and mails past-due notices.
• Receives and responds to standard inquiries on status of lease negotiations or resolution of issues.
• Delivers high level of customer service.

Skills

Negotiation skills

Project management

Communication skills

Interpersonal skills

Attention to detail

Math skills

Customer service orientation

Real estate contracts knowledge

Ground leases familiarity

Tenant rights familiarity

Legal documents familiarity

Microsoft Office proficiency

Education

High School Diploma or equivalent

Notary Public designation

Tools

Microsoft Office

Job description

Job Posting Title Leasing Coordinator Employee Type Regular Recruiting Start Date 05-15-2026 Job Exempt? No Recruiting End Date Open Until Filled

Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana! Join our team as a Leasing Coordinator where you’ll play a key role in supporting lease transactions, contract processing, accounts receivable, and customer service for our real estate portfolio. This position is fully in‑person, Monday through Friday, supporting daily operational needs and collaboration with internal and external partners. The position is located on Oʻahu.

Job Summary

Prepares standard and non-standard real estate lease related documents and routes for approval. Prepares monthly notices and correspondence for accounts receivable. Executes standard lease administration activities. Monitors accounts receivable and collections. Enters updates and other information into the real estate database. Receives and responds to standard and non-standard inquires. Works with occasional supervision.

Essential Responsibilities

Real Estate Transaction Processing

Prepares standard real estate lease related documents (to initiate, administer, or terminate lease) and routes for approval. Prepares and processes sale agreements and supporting documentation for approval. Prepares standard lease administration activities, including new lease agreements, re-negotiations, terminations, sales, and non-compliance matters. Inputs basic information into real estate database. Assists Leasing Managers with annual percentage rent program.

Administrative

Prepares correspondence and letters and routes for approval. Prepares and routes standard and non-standard internal documents and memos for approval. Follows up on outstanding issues regarding lease agreements with internal and external parties.

Accounts Receivable & Financials

Researches and prepares past due notices and other related documentation. Computes basic lease and rental calculations. Prepares and mails past-due notices.

Customer Service Support

Receives and responds to standard inquires on status of lease negotiations or resolution of issues. Delivers high level of customer service.

Position Requirements

Minimum Qualifications

• An equivalent combination of education and experience may substitute for the requirements listed.
• High School Diploma or equivalent.
• Minimum of 3 years of experience in real estate or lease administration, banking, escrow or property management, or related industry.
• Solid understanding of real estate contracts and documentation.
• Familiarity of ground leases, rent re-negotiations, and tenant rights
• Strong negotiation skills.
• Strong project management skills. and ability to manage competing priorities.
• Familiarity with legal documents.
• Strong attention to detail.
• Solid math skills.
• Strong communication skills, written and verbal.
• Strong interpersonal skills and ability to manage conflict.
• Strong computer skills and knowledge of Microsoft Office, and ability to learn new systems.
• Strong customer service orientation.

Preferred Qualifications

• Notary Public designation

Physical Requirements

Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear. Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds. Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.

Working Conditions

This position may involve traveling to various locations, including neighbor islands to conduct business. Work is conducted in an office/school environment and may require work to be conducted in non-standard workplaces. Work is typically conducted Monday through Friday at normal business hours but evening and weekend hours are often required to meet goals and objectives.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned. For internal use only: #LI-CAR Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Mandatory Mandates mandatory mandatory Mandates mand.

Work Year 12 Pay Range 30.87 - 41.93 Hourly Compensation and Benefits Based on the compensation range provided below, salaries are commensurate with job-related experience, skills and competencies, education, internal equity, length of work year, and other organizational needs. At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information.

Primary Location Kawaiahao Plaza City, State Honolulu, Hawaii Additional Locations Kamehameha Schools offers a dynamic, innovative and collaborative work environment for growth-minded individuals who embrace culture and diversity. Deeply committed to shaping a thriving and vibrant future for Native Hawaiians, Kamehameha Schools aims at finding the right people for the right roles, who bring talent and passion to our mission. Our workforce is comprised of full- and part-time, on-call, and seasonal employees who work in various positions at locations across Hawaiʻi pae ʻāina (group of islands), including three K-12 campuses, 29 preschools, and other regional and support offices. Learn more about us at www.ksbe.edu/careers!