Real Estate Development Assistant & Procurement

Hirepros.pro; New York, Northern (NY, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Hirepros.pro in New York City seeks a Junior Real Estate Development Executive Assistant – Procurement/Project Management to support three senior executives and gain exposure to development, construction, procurement, accounting, and day-to-day project execution.

This hands-on role requires 2–3 years of proven development and administrative duties, strong organizational skills, proficiency with Excel, and comfort working in a fast-paced environment with deadlines and budgets.

Qualifications

• 2–3 years of professional work experience
• Experience in real estate development, construction, or related field preferred
• Strong organizational and follow-up skills
• Proficient with Excel and general computer skills
• Comfortable with numbers, invoices, budgets, contracts, and vendors
• Ability to manage multiple priorities and deadlines
• Proactive, resourceful, and comfortable working in a fast-paced environment

Responsibilities

• Assist three senior executives with day-to-day development and construction activities
• Coordinate purchasing and procurement of construction materials, fixtures, appliances, equipment, and other project requirements
• Solicit and compare vendor and subcontractor proposals
• Prepare purchase orders and maintain procurement schedules
• Track orders, deliveries, pricing, and outstanding items
• Review and organize invoices, bills, receipts, and supporting documentation
• Assist with accounts payable and project accounting
• Track project costs against budgets
• Coordinate with contractors, architects, engineers, vendors, property managers, and accounting personnel
• Maintain contracts, proposals, insurance documents, project files, and other records
• Follow up aggressively on open items and deadlines
• Prepare Excel schedules, reports, and project summaries for executives
• Handle additional administrative and project-related responsibilities as required

Skills

Organizational skills

Excel

Attention to detail

Multitasking

Vendor management

Budgets and invoices

Proactive

Job description

Hirepros.pro in New York City seeks a Junior Real Estate Development Executive Assistant – Procurement/Project Management to support three senior executives and gain exposure to development, construction, procurement, accounting, and day-to-day project execution.

This hands-on role requires 2–3 years of proven development and administrative duties, strong organizational skills, proficiency with Excel, and comfort working in a fast-paced environment with deadlines and budgets.