Real Estate Dev Assistant: Procurement & Project Mgmt

Adver.info; New York (NY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Adver.info in New York seeks a Junior Real Estate Development Executive Assistant – Procurement/Project Management to support three senior executives in development, construction, procurement, and day-to-day project execution.

You will coordinate purchasing, track budgets, prepare purchase orders, and manage vendor proposals, invoices, and project documentation in a fast-paced environment.

Qualifications

• Minimum 2-3 years of professional work experience.
• Experience in real estate development, construction, or related field preferred.
• Strong organizational and follow-up skills.
• Strong Excel and general computer skills.
• Comfortable with numbers, invoices, budgets, contracts, and vendors.
• Ability to manage multiple priorities and deadlines.
• Proactive, resourceful, and comfortable in a fast-paced environment.

Responsibilities

• Assist three senior executives with day-to-day development and construction activities.
• Coordinate purchasing and procurement of construction materials, fixtures, appliances, equipment, and other project requirements.
• Solicit and compare vendor and subcontractor proposals.
• Prepare purchase orders and maintain procurement schedules.
• Track orders, deliveries, pricing, and outstanding items.
• Review and organize invoices, bills, receipts, and supporting documentation.
• Assist with accounts payable and project accounting.
• Track project costs against budgets.
• Coordinate with contractors, architects, engineers, vendors, property managers, and accounting personnel.
• Maintain contracts, proposals, insurance documents, project files, and other records.
• Follow up aggressively on open items and deadlines.
• Prepare Excel schedules, reports, and project summaries for executives.
• Handle additional administrative and project-related responsibilities as required

Skills

Excel

Budgeting

Vendor management

Project coordination

Organizational skills

Attention to detail

Tools

General computer skills

Job description

Developer assistant and procurement- REAL ESTATE - business / management - manager job employment

JUNIOR REAL ESTATE DEVELOPMENT EXECUTIVE ASSISTANT – PROCUREMENT / PROJECT MANAGEMENT

MUST HAVE 2-3 YEARS OF PROVEN DEVELOPMENT AND ADMINISTATIVE DUTIES FOR A REAL ESTATE DEVELOPENT CO

Established New York City real estate development company is seeking a highly motivated, organized, and detail-oriented professional to work directly with three senior real estate development executives.

This is a hands-on position for someone who wants significant exposure to real estate development, construction, procurement, accounting, and day-to-day project execution. Day to day field management- must be highly involved in AI and work in fast paced business environment.

REQUIREMENTS

Minimum 2- 3 years of professional work experience

Prior experience in real estate development, construction, construction management, general contracting, or a related field strongly preferred

Strong organizational and follow-up skills

Strong Excel and general computer skills

Comfortable working with numbers, invoices, budgets, contracts, and vendors

Ability to manage multiple priorities and deadlines

Must be proactive, resourceful, and comfortable working in a fast-paced environment

RESPONSIBILITIES

Assist three senior executives with day-to-day development and construction activities

Coordinate purchasing and procurement of construction materials, fixtures, appliances, equipment, and other project requirements

Solicit and compare vendor and subcontractor proposals

Prepare purchase orders and maintain procurement schedules

Track orders, deliveries, pricing, and outstanding items

Review and organize invoices, bills, receipts, and supporting documentation

Assist with accounts payable and project accounting

Track project costs against budgets

Coordinate with contractors, architects, engineers, vendors, property managers, and accounting personnel

Maintain contracts, proposals, insurance documents, project files, and other records

Follow up aggressively on open items and deadlines

Prepare Excel schedules, reports, and project summaries for executives

Handle additional administrative and project-related responsibilities as required

WHO WE ARE LOOKING FOR

We are looking for someone who is smart, hungry, dependable, and extremely organized. This is not a passive administrative position. The successful candidate will be expected to take ownership of assignments, follow through without constant supervision, and become an important part of the development team.

The position offers substantial exposure to the business side of real estate development and construction and an opportunity to learn directly from experienced developers. Offices in Midtown- and Brooklyn NY - Downtown-

SEND SALARY REQUIREMENTS WITH RESUME- THIS IS NOT A POSITION FOR REAL ESTATE BROKERS OR SALESPEOPLE