Real Estate Administrative & Production Assistant

JLL; Austin (CO); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

401(k) plan with company contributions

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Holidays

Daily Pay

Job summary

JLL is seeking an Administrative Assistant / Production Associate to support the Austin–San Antonio brokerage team. This hybrid/onsite role blends office administration with production work on offering memorandums, tour books, and marketing materials.

The ideal candidate is organized, detail-oriented, and capable of moving between administrative tasks and production deadlines in a fast-paced brokerage environment. On-site in Austin, TX.

Qualifications

• Administrative support experience in a fast-paced brokerage environment.
• Experience formatting proposals and internal communications.
• Ability to manage multiple calendars and travel itineraries.
• Familiarity with listing platforms (LoopNet/Crexi) and data entry in Argus.
• U.S. work authorization without visa sponsorship.

Responsibilities

• Provide administrative support to the Austin–San Antonio brokerage team.
• Coordinate calendars, travel, meetings, and client visits for brokers.
• Prepare, format, and proofread proposals, OM packages, and internal communications.
• Update listings across platforms and track pipeline status.
• Assist with onboarding and office coordination; manage supplies and docs.

Skills

Administrative support

Calendar management

Travel arrangements

Proposals/formatting

Microsoft Office

Communication

Team coordination

Tools

Argus

Capforce

LoopNet

Crexi

Job description

JLL is seeking an Administrative Assistant / Production Associate to support the Austin–San Antonio brokerage team. This hybrid/onsite role blends office administration with production work on offering memorandums, tour books, and marketing materials.

The ideal candidate is organized, detail-oriented, and capable of moving between administrative tasks and production deadlines in a fast-paced brokerage environment. On-site in Austin, TX.