Hybrid Admin & Production Associate – Real Estate Brokerage

JLL; Austin (TX); Hybrid; USD 42,000 - 64,000; Full time

Job summary

JLL Capital Markets in Austin–San Antonio seeks an Administrative Assistant / Production Associate to blend office administration with production support for deal teams. The role handles calendars, travel, proposals, listings, and pipeline tracking in a fast-paced brokerage environment.

The ideal candidate is organized, detail-oriented, and comfortable switching between admin tasks and production deadlines to support brokers and marketing teams.

Qualifications

• Experience providing administrative support in a fast-paced environment.
• Ability to produce marketing materials and manage listings.
• Strong organizational skills and deadline-driven work ethic.

Responsibilities

• Manage calendars, scheduling, and travel arrangements for brokers.
• Prepare and proofread proposals and internal communications.
• Process expense reports and track T&E.
• Coordinate meetings and client visits.
• Assist onboarding for new hires and interns.
• Update listings and support marketing collateral production.

Skills

Administrative support

Production support

Office coordination

Travel arrangements

Tools

MS Office

Argus

Capforce

LoopNet

Crexi

Job description

JLL Capital Markets in Austin–San Antonio seeks an Administrative Assistant / Production Associate to blend office administration with production support for deal teams. The role handles calendars, travel, proposals, listings, and pipeline tracking in a fast-paced brokerage environment.

The ideal candidate is organized, detail-oriented, and comfortable switching between admin tasks and production deadlines to support brokers and marketing teams.