Real Estate Administrative Assistant

Bridge Out Ahead Real Estate Team brokered by Pemberton Real Estate; Grand Rapids (MN); On-site; USD 54,000 - 66,000; Full time

Job summary

Bridge Out Ahead Real Estate Team brokered by Pemberton Real Estate is hiring a Real Estate Administrative Assistant in Grand Rapids, MN. The role supports Bridger Hopkins and the top-producing team by managing calendars, listings, CRM, podcast operations, and social media, enabling the broker to focus on clients and growth.

No real estate license is required; candidates should be highly organized, responsive on calls, and eager to get things done.

Qualifications

• Availability evenings and weekends.
• Prior job history is critical.
• Highly organized and detail-oriented; nothing falls through the cracks.
• Confident and warm on the phone and over text.
• Tech-savvy (CRM, Google Workspace, Canva, social scheduling tools).
• Proactive: you spot the problem before anyone asks.
• Reliable vehicle and valid driver’s license.

Responsibilities

• Manage calendar, showings, and appointments.
• Be the friendly first contact for clients and vendors.
• Prepare listings for market; coordinate photographers, stagers, cleaners, and vendors; update sellers.
• Keep CRM organized and up to date.
• Set appointments and follow up with past clients and sphere.
• Help plan client events and open house logistics.
• Manage Bridger’s marketing: listing campaigns, flyers, email, and print.
• Run Bridger’s podcast: book guests, coordinate recordings, edit, and publish episodes.
• Manage podcast and social content pipeline with video editor and posting calendar.

Skills

Highly organized

Detail-oriented

Phone etiquette

Tech-savvy

Proactive

Reliable vehicle

Tools

CRM

Google Workspace

Canva

Social scheduling tools

Job description

Real Estate Administrative Assistant

Bridge Out Ahead Real Estate Team brokered by Pemberton Real Estate Grand Rapids, Minnesota, United States

About this position

Pemberton Real Estate, Minnesota's #1 independent brokerage, is hiring a full-time assistant to support Bridger Hopkins and the Bridge Out Ahead Real Estate team, our highest-producing team in Northern Minnesota. You'll keep a high-volume business running smoothly, from the calendar and listings to the Bridge Out Ahead Podcast and social media, so Bridger can focus on clients and building the business, not just running it. You'll also get an inside look at how a top producer actually operates.

No real estate license required. If you’re organized, sharp on the phone, and like being the person who makes things happen, we want to talk to you.

Compensation: $60,000+ annual salary for the right person, based on experience

Responsibilities

• Manage the calendar, showing schedules, and appointments
• Be the friendly, responsive first point of contact for clients and vendors
• Prepare listings for market: coordinate photographers, stagers, cleaners, and vendors, and keep sellers updated on prep
• Keep the CRM organized and up to date
• Set appointments and make follow-up calls to past clients and sphere
• Help plan client events and open house logistics
• Manage Bridger’s marketing: listing campaigns, flyers, email, and print
• Run Bridger’s podcast: book guests, coordinate recordings, manage editing, and publish episodes
• Manage the podcast and social content (Instagram, Facebook, YouTube, TikTok, LinkedIn) pipeline with our video editor and keep a consistent posting calendar

Qualifications

• Available evenings and weekends
• Prior job history is critical
• Highly organized and detail-oriented; nothing falls through the cracks
• Confident and warm on the phone and over text
• Tech-comfortable (CRM, Google Workspace, Canva, social scheduling tools)
• Proactive: you spot the problem before anyone asks
• Reliable vehicle and valid driver’s license

Preferred

• Experience in real estate, mortgage, title, or law
• Podcast, video, or content creation experience
• Knows the Grand Rapids and Itasca County area, or excited to learn it
• Flexible with evening and weekend availability during busy seasons

About Company

Bridge Out Ahead Real Estate is the top-producing team in Itasca County and is led by Bridger Hopkins. This team of high-performers has gained a lot of momentum, works to get 1% better each day, and is looking to grow. We run on great service, strong systems, modern technology, and help clients achieve their real estate goals.