Real Estate Admin & Production Associate — Hybrid

Jones Lang LaSalle Incorporated; Austin (TX); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off

Company Holidays

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in Austin, TX is seeking an Administrative Assistant / Production Associate to support the Austin–San Antonio brokerage team. This hybrid role combines day-to-day administrative duties with hands-on production work for deal teams, including marketing materials, listing coordination, and pipeline tracking.

The ideal candidate is organized, detail-oriented, and comfortable moving between office administration and production deadlines in a fast-paced real estate

Responsibilities

• Manage calendars, scheduling, and travel arrangements for assigned brokers
• Prepare, format, and proofread correspondence, proposals, and internal communications
• Process expense reports and assist with T&E tracking
• Coordinate meeting logistics, including client visits and internal team meetings
• Serve as a point of contact for internal requests and general office coordination
• Assist with onboarding logistics for new hires and interns as needed
• Answer and route phone calls; greet and direct visitors and clients
• Maintain filing systems, both physical and electronic, and ensure documents are organized and accessible
• Order and manage office supplies and coordinate with building management on office needs
• Sort and distribute incoming mail and packages; prepare outgoing mail and shipments
• Maintain conference room calendars and set up rooms for meetings
• Support copying, scanning, and printing needs for the broker team
• Assist in the preparation of offering memorandums (OMs), tour books, and marketing flyers
• Update and maintain listings across platforms such as LoopNet and Crexi
• Support underwriting teams with data entry and formatting in Argus
• Track deal status and update pipeline reports for broker teams
• Coordinate with graphics/marketing resources on collateral production and deadlines
• Maintain accurate records in Capforce and other internal systems

Job description

Jones Lang LaSalle Incorporated in Austin, TX is seeking an Administrative Assistant / Production Associate to support the Austin–San Antonio brokerage team. This hybrid role combines day-to-day administrative duties with hands-on production work for deal teams, including marketing materials, listing coordination, and pipeline tracking.

The ideal candidate is organized, detail-oriented, and comfortable moving between office administration and production deadlines in a fast-paced real estate