Administrative Assistant / Production Associate

Jones Lang LaSalle Incorporated; Austin (TX); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off

Company Holidays

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in Austin, TX is seeking an Administrative Assistant / Production Associate to support the Austin–San Antonio brokerage team. This hybrid role combines day-to-day administrative duties with hands-on production work for deal teams, including marketing materials, listing coordination, and pipeline tracking.

The ideal candidate is organized, detail-oriented, and comfortable moving between office administration and production deadlines in a fast-paced real estate

Responsibilities

• Manage calendars, scheduling, and travel arrangements for assigned brokers
• Prepare, format, and proofread correspondence, proposals, and internal communications
• Process expense reports and assist with T&E tracking
• Coordinate meeting logistics, including client visits and internal team meetings
• Serve as a point of contact for internal requests and general office coordination
• Assist with onboarding logistics for new hires and interns as needed
• Answer and route phone calls; greet and direct visitors and clients
• Maintain filing systems, both physical and electronic, and ensure documents are organized and accessible
• Order and manage office supplies and coordinate with building management on office needs
• Sort and distribute incoming mail and packages; prepare outgoing mail and shipments
• Maintain conference room calendars and set up rooms for meetings
• Support copying, scanning, and printing needs for the broker team
• Assist in the preparation of offering memorandums (OMs), tour books, and marketing flyers
• Update and maintain listings across platforms such as LoopNet and Crexi
• Support underwriting teams with data entry and formatting in Argus
• Track deal status and update pipeline reports for broker teams
• Coordinate with graphics/marketing resources on collateral production and deadlines
• Maintain accurate records in Capforce and other internal systems

Job description

## Administrative Assistant / Production AssociateApply: On-site: Austin, TX: Full time: Posted Today: REQ535367**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Position Summary**JLL Capital Markets is seeking an Administrative Assistant / Production Associate to support the Austin–San Antonio brokerage team. This is a hybrid role combining day-to-day administrative support with hands-on production work for deal teams, including marketing materials, listing coordination, and pipeline tracking. The ideal candidate is organized, detail-oriented, and comfortable moving between office administration and production deadlines in a fast-paced brokerage environment.**Key Responsibilities****Administrative Support*** Manage calendars, scheduling, and travel arrangements for assigned brokers* Prepare, format, and proofread correspondence, proposals, and internal communications* Process expense reports and assist with T&E tracking* Coordinate meeting logistics, including client visits and internal team meetings* Serve as a point of contact for internal requests and general office coordination* Assist with onboarding logistics for new hires and interns as needed* Answer and route phone calls; greet and direct visitors and clients* Maintain filing systems, both physical and electronic, and ensure documents are organized and accessible* Order and manage office supplies and coordinate with building management on office needs* Sort and distribute incoming mail and packages; prepare outgoing mail and shipments* Maintain conference room calendars and set up rooms for meetings* Support copying, scanning, and printing needs for the broker team**Production Support*** Assist in the preparation of offering memorandums (OMs), tour books, and marketing flyers* Update and maintain listings across platforms such as LoopNet and Crexi* Support underwriting teams with data entry and formatting in Argus* Track deal status and update pipeline reports for broker teams* Coordinate with graphics/marketing resources on collateral production and deadlines* Maintain accurate records in Capforce and other internal systemsThis position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.**Location:**On-site –Austin, TX**Job Tags:**CMGIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!**Personalized benefits that support personal well-being and growth:**JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:* 401(k) plan with matching company contributions* Comprehensive Medical, Dental & Vision Care* Paid parental leave at 100% of salary* Paid Time Off and Company Holidays* Early access to earned wages through Daily PayAt JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.***JLL Privacy Notice***Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Accepting applications on an ongoing basis until candidate identified.