Real Estate Administrative Assistant (Production Associate)

Jones Lang LaSalle Incorporated; Charlotte (NC); Hybrid; USD 25,000 - 39,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Charlotte, NC seeks an energetic Administrative Assistant to support Producers and marketing efforts for CRE transactions. You will prepare correspondence, schedule meetings, arrange travel, and help assemble marketing materials.

The role requires 0–3 years of related experience, strong written and spoken communication, and proficiency with Outlook, Word, Excel, and PowerPoint. Office-based, with overtime possible; US work authorization required.

Qualifications

• Bachelor's degree required; Real Estate/Finance background preferred.
• Strong written and spoken communication skills required.
• Proficiency with Outlook, Word, Excel and PowerPoint (Office 2010 version).

Responsibilities

• Provide administrative and production support to Brokers and Marketing team.
• Schedule appointments, conference calls and set itineraries; coordinate travel and expense reports.
• Assist in preparing marketing materials for real estate deals; prepare RFPs, memorandums and data sets.

Skills

Administrative skills

Communication

Time management

Multitasking

Detail oriented

Education

Bachelor's Degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Job Summary This position will be responsible for providing support to Producers (Brokers) as well as Production Support in the marketing of commercial real estate transactions from start to finish. We are looking for a motivated individual who can easily juggle shifting priorities in a fast-paced environment. This role will be partnered with Producers, Analysts, and Associates to help ensure the Team’s overall success. Main Responsibilities Provide administrative and production support including typing correspondence (letters, memos, reports, etc.) using e-mail, blasts, scans, leap-files, etc. Schedule appointments, conference calls and set itineraries for Producer's external and internal meetings. Organize Producers' calendars, make travel arrangements and process expense reports. Assist Producer and Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc. Create and produce customized property information materials, comparable market analysis, market and industry research, and targeted client specific research. Prepare PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc. Maintain internal web-based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e-mail blasts. Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed. Organize and file important deal-related correspondence. Coordinate graphic design with design team. Back up support to other Administrative Assistants as needed. Must be able to work occasional overtime on short notice. Other duties as assigned. Experience Required Minimum 0-3 years of related administrative, marketing, or communications experience. Excellent communication, organizational, grammatical, and time-management skills. Ability to prioritize, multitask, and meet tight deadlines. Ability to work in a fast-paced, team-oriented, environment. Demonstrate problem-solving, decision making, and analytical skills. Commercial Real Estate experience preferred or general interest in real estate highly desired. Education Bachelor's Degree required Real Estate/Finance background is preferred Computer Skills Intermediate to advanced working knowledge of Outlook, Word, Excel and PowerPoint (Office 2010 version). Database experience is a plus. Environment Office – work with computers, copiers, and scanners. This position is performed full time in the office This is an hourly, non-exempt role and will be eligible for pre-approved overtime for work exceeding 40 hours #LI This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Location: On-site –Charlotte, NC Job Tags: CMG If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Accepting applications on an ongoing basis until candidate identified. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.