Real Estate Administrative Assistant

Jones Lang LaSalle Incorporated; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Jones Lang LaSalle (JLL) is seeking a Production Associate to support Producers and Production teams through the full lifecycle of commercial real estate transactions. You will coordinate marketing materials, manage databases, and oversee design workflows while ensuring timely, accurate deliverables.

The role blends strategic administrative coordination with graphic production expertise, requiring strong organizational skills, advanced PowerPoint capabilities, and the ability to collaborate with

Qualifications

• 3-5 years of progressive experience in administrative operations, marketing coordination, or corporate communications.
• Bachelor's degree preferred; High School diploma required.
• Exceptional written and verbal communication skills with meticulous attention to grammatical precision.
• Ability to independently prioritize competing demands and manage multiple projects to meet deadlines.
• Advanced working knowledge of Microsoft Office Suite with ability to create complex documents and presentations.

Responsibilities

• Lead administrative and production operations, including executive-level correspondence and calendar management.
• Develop marketing collateral such as investment proposals and offering memorandums.
• Design and produce customized property marketing materials and client research deliverables.
• Architect PowerPoint presentations by synthesizing data from GIS maps, financial charts, and branding elements.
• Oversee internal CRM systems, track pipelines, and coordinate press releases and email campaigns.
• Direct graphic design workflows and manage vendor relationships for photography and printing services.

Skills

Administrative operations

Marketing coordination

Corporate communications

Time management

Attention to detail

Education

Bachelor's degree preferred

High School diploma required

Tools

Microsoft Office Suite

PowerPoint

CRM systems

GIS mapping

Graphic design software

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As a Production Associate, you'll play a pivotal role in supporting Producers and Production teams throughout the complete lifecycle of commercial real estate transactions. This dynamic position blends strategic administrative coordination with creative production expertise, requiring both graphic design capabilities and exceptional organizational proficiency. You'll take ownership of marketing materials development, database management systems, vendor and design team coordination, while delivering comprehensive support that ensures flawless transaction execution. This role provides significant exposure to all facets of commercial real estate marketing and production within a collaborative, high-performance environment.

What your day-to-day will look like:

• Lead administrative and production operations including executive-level correspondence, strategic calendar management, and appointment coordination across multiple stakeholders
• Partner with Producers and Analysts to develop sophisticated marketing collateral including investment proposals, client agreements, comprehensive offering memorandums, and detailed due diligence documentation
• Design and produce customized property marketing materials, in‑depth market analyses, and targeted client research deliverables leveraging advanced graphic design expertise
• Architect compelling PowerPoint presentations by synthesizing data from diverse sources including GIS mapping, financial charts, corporate branding elements, and professional photography
• Oversee internal web‑based CRM systems, track transaction pipelines, coordinate press release distribution, and execute strategic email marketing campaigns
• Direct graphic design workflows with internal creative teams, manage vendor relationships for professional photography and printing services, and systematize deal‑related communications

Required Qualifications:

• 3-5 years of progressive experience in administrative operations, marketing coordination, or corporate communications
• Bachelor's degree preferred; High School diploma required
• Exceptional written and verbal communication skills with meticulous attention to grammatical precision
• Proven ability to independently prioritize competing demands, manage multiple concurrent projects, and consistently deliver against aggressive deadlines
• Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) with demonstrated ability to create complex documents and presentations

Preferred Qualifications:

• Background in Real Estate, Finance, or related business disciplines strongly preferred
• Strong analytical, problem‑solving, and strategic decision‑making capabilities
• Flexibility to accommodate variable workloads including overtime on short notice and cross‑team support as business needs require

Location: Office setting (Onsite)

Work Shift: Standard business hours with flexibility for extended hours during peak transaction periods

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location: On-site –Houston, TX

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page

We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.