Real Estate Admin & Pipeline Coordinator

Sunstone Real Estate Advisors; Orlando (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Sunstone Real Estate Advisors is seeking a highly organized Administrative Assistant to support one of our top brokerage teams. This in-office role requires managing email, calendar, travel, and light transaction coordination with independence and attention to detail.

The ideal candidate has executive assistant or paralegal experience, a real estate license or the ability to obtain one within 90 days, and strong proficiency with Salesforce and Rethink. Core hours are 8:30 AM–5:00 PM in Orlando.

Qualifications

• Background as executive assistant, paralegal, or similar highly organized administrative role.
• Real estate license, or ability to obtain within 90 days of hire.
• Comfortable managing high-volume email and calls independently.
• Tech-savvy across Salesforce, Rethink, and other platforms.

Responsibilities

• Manage high-volume email and calls with independence.
• Lead screening, light transaction coordination, and notes in CRM.
• Assist with travel planning and scheduling.
• Update owner information, pipeline statuses, and follow-up dates in CRM.
• Prepare materials ahead of client calls.

Skills

Executive assistant

Paralegal

Email management

Scheduling

Multi-tasking

Tools

Salesforce

Rethink

Mapping software

Job description

Sunstone Real Estate Advisors is seeking a highly organized Administrative Assistant to support one of our top brokerage teams. This in-office role requires managing email, calendar, travel, and light transaction coordination with independence and attention to detail.

The ideal candidate has executive assistant or paralegal experience, a real estate license or the ability to obtain one within 90 days, and strong proficiency with Salesforce and Rethink. Core hours are 8:30 AM–5:00 PM in Orlando.