Real Estate Front Desk & Admin Coordinator

Caribbean Life; New York, Northern (NY, KY); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

Growth opportunities

Job summary

Caribbean Life in New York seeks a friendly Receptionist to greet clients and keep the front desk running smoothly. You will assist agents, schedule showings, and handle basic admin tasks in a fast-paced real estate office.

This critical role requires welcoming communication, organizational skills, and the ability to stay calm under pressure while supporting a busy team of real estate professionals.

Qualifications

• 1+ years in reception, admin, or customer service; real estate experience is a plus but not required.
• Strong phone etiquette, multitasking, and organization.
• Proficient in Microsoft Office, Google Workspace, and basic CRM/MLS systems.
• High school diploma or GED; standard office hours.
• Real estate license or knowledge of real estate terms.
• Experience with Dotloop, DocuSign, Canva, or social media posting.

Responsibilities

• Greet clients and visitors at the front desk in a professional, warm tone.
• Answer and direct calls, emails, and messages; schedule showings for agents.
• Manage calendars, file documents, prepare contracts, and handle mail/packages.
• Check clients in/out, provide coffee/water, and maintain a welcoming waiting area.
• Post new listings to websites, update MLS info, and assist with marketing materials.
• Order supplies, manage visitor log, and handle basic invoices and payments.
• Coordinate with agents on showing schedules, open houses, and client follow-ups.

Job description

Caribbean Life in New York seeks a friendly Receptionist to greet clients and keep the front desk running smoothly. You will assist agents, schedule showings, and handle basic admin tasks in a fast-paced real estate office.

This critical role requires welcoming communication, organizational skills, and the ability to stay calm under pressure while supporting a busy team of real estate professionals.