Rail Project Coordinator: Tracking, Documentation & Closeout

Trinity Industries; The Woodlands (TX); Hybrid; USD 55,000 - 80,000; Full time

Job summary

Trinity Industries Inc. is seeking a Rail Project Coordinator to manage railcar projects outside standard manuals across North America. You will oversee setup, tracking, documentation, cost stewardship, and formal close-out while ensuring data integrity in ExxonMobil systems.

The role requires coordinating with Engineering, Maintenance, Regulatory and Data teams to ensure compliant execution and timely close-out of projects with high attention to detail.

Qualifications

• Bachelor's degree preferred.
• 1+ years experience with railcar maintenance/assets.
• Experience in project support and maintenance coordination.
• Working knowledge of FleetWatch MP and RailTrac systems.
• Strong attention to detail and accountability.
• Ability to coordinate across Engineering, Maintenance, Regulatory, Legal, Asset Planning, and Data teams.

Responsibilities

• Receive approved internal and external project instructions from the Project Initiator.
• Add approved projects to FleetWatch MP and apply Hot Tags to affected railcars.
• Maintain project folders on the RPO LAN/R drive per conventions.
• Ensure all participants adhere to project process controls.
• Track project execution at the railcar level.
• Submit maintenance and inspection documentation into FleetWatch MP.
• Follow up with maintenance providers to resolve missing documentation.
• Close Hot Tags and car-level projects upon documentation validation.
• Notify the RPO Data Team to update RailTrac after closure.
• Perform periodic spot checks of standalone project costs.
• Identify cost variances or risks to initiators and leadership.
• Coordinate with Initiator, Engineering, Maintenance, and Data teams for revisions.
• Perform full-project close-out activities and file closure docs.
• Maintain audit-ready records and comply with procedures.

Skills

Railcar maintenance/assets

Project support

Industrial maintenance coordination

FleetWatch MP knowledge

RailTrac knowledge

Attention to detail

Cross-functional coordination

Education

Bachelor's degree

Tools

FleetWatch MP

RailTrac

Job description

Trinity Industries Inc. is seeking a Rail Project Coordinator to manage railcar projects outside standard manuals across North America. You will oversee setup, tracking, documentation, cost stewardship, and formal close-out while ensuring data integrity in ExxonMobil systems.

The role requires coordinating with Engineering, Maintenance, Regulatory and Data teams to ensure compliant execution and timely close-out of projects with high attention to detail.