Rail Project Coordinator

Trinity Industries; The Woodlands (TX); Hybrid; USD 55,000 - 80,000; Full time

Job summary

Trinity Industries Inc. is seeking a Rail Project Coordinator to manage railcar projects outside standard manuals across North America. You will oversee setup, tracking, documentation, cost stewardship, and formal close-out while ensuring data integrity in ExxonMobil systems.

The role requires coordinating with Engineering, Maintenance, Regulatory and Data teams to ensure compliant execution and timely close-out of projects with high attention to detail.

Qualifications

• Bachelor's degree preferred.
• 1+ years experience with railcar maintenance/assets.
• Experience in project support and maintenance coordination.
• Working knowledge of FleetWatch MP and RailTrac systems.
• Strong attention to detail and accountability.
• Ability to coordinate across Engineering, Maintenance, Regulatory, Legal, Asset Planning, and Data teams.

Responsibilities

• Receive approved internal and external project instructions from the Project Initiator.
• Add approved projects to FleetWatch MP and apply Hot Tags to affected railcars.
• Maintain project folders on the RPO LAN/R drive per conventions.
• Ensure all participants adhere to project process controls.
• Track project execution at the railcar level.
• Submit maintenance and inspection documentation into FleetWatch MP.
• Follow up with maintenance providers to resolve missing documentation.
• Close Hot Tags and car-level projects upon documentation validation.
• Notify the RPO Data Team to update RailTrac after closure.
• Perform periodic spot checks of standalone project costs.
• Identify cost variances or risks to initiators and leadership.
• Coordinate with Initiator, Engineering, Maintenance, and Data teams for revisions.
• Perform full-project close-out activities and file closure docs.
• Maintain audit-ready records and comply with procedures.

Skills

Railcar maintenance/assets

Project support

Industrial maintenance coordination

FleetWatch MP knowledge

RailTrac knowledge

Attention to detail

Cross-functional coordination

Education

Bachelor's degree

Tools

FleetWatch MP

RailTrac

Job description

Job Description - Rail Project Coordinator (2600819)

Job Description

Description

RSI Logistics, recently acquired by Trinity Industries Inc., is looking for a Rail Project Coordinator. The Project Coordinator's primary objective is to ensure safe, compliant, and efficient execution of railcar projects that fall outside the ExxonMobil Maintenance Manual and the Association of American Railroads (AAR) Field Manual. The role provides centralized coordination, execution tracking, documentation control, cost stewardship, and formal close-out of railcar projects across North America, while maintaining data integrity across ExxonMobil systems.

Key Responsibilities:

Project Setup and Activation

• Receive approved Internal and External Project Instructions from the Project Initiator
• Add approved projects to FleetWatch MP and apply Hot Tags to affected railcars per Internal Project Instructions.
• Maintain project folders on the RPO LAN/R drive in accordance with standard naming and document control conventions.
• Ensure all participants adhere to established project process controls
  

Execution Tracking & Documentation Control

• Track project execution at the individual railcar level
• Ensure all required maintenance and inspection documentation is submitted into FleetWatch MP
• Follow up with maintenance providers to resolve missing or incomplete documentation if needed
• Close Hot Tags and car-level projects in FleetWatch MP upon documentation validation if needed
• Notify the RPO Data Team to update RailTrac following car-level project closure if needed
  

Financial and Project Stewardship

• Perform periodic spot checks of standalone project costs to ensure alignment with estimates and corporate planning assumptions
• Identify and communicate cost variances or execution risks to the Project Initiator and Maintenance leadership.
  

Change Management

• Participate in reviews when execution concerns or risk changes arise and changes to project are needed
• Coordinate with the Project Initiator, Engineering, Maintenance Supervisor, and Maintenance Coordinator to ensure revised instructions are republished in compliance with the Project Management Procedure.
  

Project Close-Out

• Perform full-project close-out activities once all assigned railcars have completed project work
• Complete and file project closeout documentation
• Communicate project closure to stakeholders.
  

Governance and Controls

• Maintain separation of duties between Project Initiator, Reviewer, and Approver roles
• Ensure all records are audit-ready, complete, and stored in approved systems
• Support compliance with internal procedures, regulatory requirements, and corporate risk standards.
  

Success Measures

• Timely application and removal of Hot Tags
• High documentation completeness rates at car-level close-out
• Accurate and timely updates to FleetWatch MP and RailTrac
• Efficient full-project close-outs with no outstanding documentation

Qualifications

What you'll need:

• Bachelor's degree preferred
• 1+ years experience with Railcar maintenance/assets
• Project support and industrial maintenance coordination experience
• Computer savvy or working knowledge of FleetWatch MP, RailTrac, other rail systems
• Strong attention to detail and ability to hold others accountable
• Ability to coordinate across Engineering, Maintenance, Regulatory, Legal, Asset Planning, and Data teams.