Radio Station Office Coordinator: Keep Operations Smooth

Midwest Careers; Town of Wausau (WI); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Paid time off

Holidays

Health, dental, and vision insurance

401(k) plan

Life insurance

Disability coverage

Job summary

Midwest Communications, Inc. in Wisconsin is seeking an Office Coordinator to keep day-to-day operations running smoothly across finance, traffic, sales, promotions, and station events.

You will work with payroll, HR, and on-air talent to support office and event needs, manage front desk, handle mail, and assist with onboarding. A positive, organized candidate will thrive in our collaborative environment.

Qualifications

• High school diploma or GED equivalent.
• Strong organizational and time-management skills.
• Valid Wisconsin driver’s license and reliable transportation.
• Accounts receivable and/or accounts payable experience preferred but not necessary.
• Be able to pass a background check and motor vehicle record check.

Responsibilities

• Manage front desk operations, including answering phones and greeting employees, clients, and contest winners.
• Keep the front office, lobby, and common areas organized and welcoming.
• Coordinate routine office maintenance and cleaning services as well as maintain copier and general office equipment needs.
• Order office supplies and other administrative materials as needed.
• Manage outgoing FedEx and UPS shipments and distribute incoming daily mail.
• Create badges and lanyards for new employees and assist with new-hire paperwork and onboarding.
• File outreach and other administrative forms.
• Support payroll by reviewing live ads, remotes, and voice tracking and helping identify minor discrepancies.
• Enter incoming checks and prepare deposits.
• Make bank deposits and maintain credit card logs and payment entries.
• Enter and maintain daily traffic logs.
• Update daily SGA and pacing reports.
• Print, organize, bind sales documents and pull monthly Google Ad receipts.
• Enter orders for LSM Media, Radio Advertising, and other vendors as needed.
• Assist the sales team with various day-to-day projects and administrative needs.
• Maintain the company’s employee listing with the Chamber of Commerce.
• Maintain accurate records of station prizes and giveaways.
• Coordinate administrative needs for community and station events, including WDEZ Homes of Christmas, holiday parade registrations, radiothons, and more.
• Order Brewers, Packers, and Badgers schedule merchandise.
• Obtain quotes, review proofs, and coordinate the ordering of promotional materials.

Education

High School Diploma or GED

Job description

Midwest Communications, Inc. in Wisconsin is seeking an Office Coordinator to keep day-to-day operations running smoothly across finance, traffic, sales, promotions, and station events.

You will work with payroll, HR, and on-air talent to support office and event needs, manage front desk, handle mail, and assist with onboarding. A positive, organized candidate will thrive in our collaborative environment.