Quality Systems & Documentation Specialist

Actalent; United States; On-site; USD 28,000 - 30,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account

Transportation benefits

Employee Assistance Program

PTO / Vacation or Sick Leave

Job summary

Actalent seeks a QC Administrative Assistant in Middletown, NY to support Quality Control and Quality Assurance by maintaining and improving food safety and quality programs, including SQF, HACCP, ISO, and EFfCI certifications. This role collaborates with Quality Systems and Quality Control teams to manage documentation and ensure compliance with internal and external standards.

You will perform clerical duties, support laboratory activities, and participate in training while maintaining ERP

Qualifications

• High school diploma or GED.
• Excellent computer proficiency, including MS Office.
• Ability to work under pressure and meet deadlines while managing multiple tasks.
• Ability to work independently and complete assignments within established procedures.
• Strong attention to detail and accuracy in documentation and data entry.
• Working knowledge of GMP, HACCP, SQF, ISO 9001:2015, and EFfCI.
• Good written, verbal, and overall communication skills.
• Ability to interact professionally with all levels of the organization internally and externally.

Responsibilities

• Support the implementation, maintenance, and documentation of GFSI, SQF, HACCP, ISO, and EFfCI program certifications.
• Maintain, edit, review, revise, and update SQF, HACCP, ISO, and EFfCI documentation.
• Collaborate with Quality Control to support laboratory and clerical functions as needed.
• Review and update quality programs to ensure compliance with standards.
• Maintain self-assessments and self-audits of quality systems for continuous improvement.
• Perform clerical tasks including organizing, filing, and tracking records.
• Review quality documentation for accuracy and completeness prior to approval.
• Distribute quality documentation via email to internal stakeholders and external customers.

Skills

MS Office

Attention to detail

Time management

Independent work

Communication skills

Education

Associate degree preferred

Tools

ERP systems

Job description

Actalent seeks a QC Administrative Assistant in Middletown, NY to support Quality Control and Quality Assurance by maintaining and improving food safety and quality programs, including SQF, HACCP, ISO, and EFfCI certifications. This role collaborates with Quality Systems and Quality Control teams to manage documentation and ensure compliance with internal and external standards.

You will perform clerical duties, support laboratory activities, and participate in training while maintaining ERP