Document Control Associate II - FSQA Support

The Chefs’ Warehouse; Ridgefield (CT); On-site; USD 38,000 - 52,000; Full time

Job summary

The Chefs’ Warehouse in Ridgefield, CT is seeking an entry-level document control administrator to organize, file, and distribute product documentation used by Sales, Legal, Food Safety, Regulatory, and Finance. You will maintain records and updates in shared drives and databases, respond to document requests, and support audits and vendor documentation gathering.

The role requires attention to detail, strong communication, and the ability to manage multiple tasks in a fast-paced food industry

Qualifications

• High school diploma required; Associate’s degree preferred.
• 0–2 years in administrative support, food industry, supply chain, or document control.
• Proficient with Microsoft Office and shared drives/databases.
• Strong attention to detail and ability to stay organized with repetitive tasks.
• Good communication skills and ability to work with multiple teams.

Responsibilities

• Collect, organize, file, and distribute product documentation such as specification sheets and certificates.
• Respond to customer and internal requests for product documents and route information to teams.
• Maintain product specification databases and perform general data cleanup.
• Handle COA requests, monitor inboxes, and coordinate with vendors.
• Assist with maintaining dye information and tracking lists.
• Support vendor outreach to obtain missing or updated information.
• Help gather supplier/product documentation for FSQA and Regulatory teams.
• Maintain organized electronic filing and recordkeeping procedures.
• Assist with basic audits, record checks, and archiving activities.

Skills

Attention to detail

Organized

Multi-tasking

Communication skills

Education

High school diploma

Associate’s degree preferred

Tools

Microsoft Office

Job description

The Chefs’ Warehouse in Ridgefield, CT is seeking an entry-level document control administrator to organize, file, and distribute product documentation used by Sales, Legal, Food Safety, Regulatory, and Finance. You will maintain records and updates in shared drives and databases, respond to document requests, and support audits and vendor documentation gathering.

The role requires attention to detail, strong communication, and the ability to manage multiple tasks in a fast-paced food industry