Quality Specifications & Documentation Specialist

Voyant Beauty in; Elkhart (IN); On-site; USD 52,000 - 70,000; Full time

Job summary

Voyant Beauty is seeking a Quality Specifications Technician (Administrative) to manage product documentation, create and maintain Item Master data and BOMs, and ensure records meet customer and regulatory requirements.

You will translate customer specifications into internal documents for operations and QA, manage change control, support audits, collaborate with Quality, Operations, and R&D, and help train teams on specification processes.

Qualifications

• Associate's or Bachelor's degree in Quality, Manufacturing, or related field preferred.
• 1–3 years in quality, documentation control, or manufacturing support preferred.
• Experience with BOMs, product specifications, or change control processes preferred.

Responsibilities

• Create and manage Item Master and Item Branch Part Numbers.
• Develop and maintain BOMs to support production.
• Translate customer specs into internal docs for ops and QA.
• Create and format filling instructions from customer details.
• Manage documentation change control for compliant records.
• Maintain repository files for specs for easy access and audits.
• Be on call for Specs Hotline every 4–6 weeks for a full week.
• Collaborate with Quality, Operations, and R&D to ensure documentation flow.
• Assist audits and regulatory reviews with necessary docs.
• Identify process improvements for documentation and version control.
• Provide training on specification-related docs to internal teams.
• Some duties may vary slightly by location.

Skills

Item Master data

BOM management

Documentation review

ERP/MRP familiarity

Microsoft Office

Education

Associate's Degree or Bachelor's degree in Quality/Manufacturing

Equivalent experience in quality documentation

Tools

ERP/MRP systems

Documentation management tools

Job description

Voyant Beauty is seeking a Quality Specifications Technician (Administrative) to manage product documentation, create and maintain Item Master data and BOMs, and ensure records meet customer and regulatory requirements.

You will translate customer specifications into internal documents for operations and QA, manage change control, support audits, collaborate with Quality, Operations, and R&D, and help train teams on specification processes.