Quality Specifications Technician

Voyant Beauty in; Elkhart (IN); On-site; USD 52,000 - 70,000; Full time

Job summary

Voyant Beauty is seeking a Quality Specifications Technician (Administrative) to manage product documentation, create and maintain Item Master data and BOMs, and ensure records meet customer and regulatory requirements.

You will translate customer specifications into internal documents for operations and QA, manage change control, support audits, collaborate with Quality, Operations, and R&D, and help train teams on specification processes.

Qualifications

• Associate's or Bachelor's degree in Quality, Manufacturing, or related field preferred.
• 1–3 years in quality, documentation control, or manufacturing support preferred.
• Experience with BOMs, product specifications, or change control processes preferred.

Responsibilities

• Create and manage Item Master and Item Branch Part Numbers.
• Develop and maintain BOMs to support production.
• Translate customer specs into internal docs for ops and QA.
• Create and format filling instructions from customer details.
• Manage documentation change control for compliant records.
• Maintain repository files for specs for easy access and audits.
• Be on call for Specs Hotline every 4–6 weeks for a full week.
• Collaborate with Quality, Operations, and R&D to ensure documentation flow.
• Assist audits and regulatory reviews with necessary docs.
• Identify process improvements for documentation and version control.
• Provide training on specification-related docs to internal teams.
• Some duties may vary slightly by location.

Skills

Item Master data

BOM management

Documentation review

ERP/MRP familiarity

Microsoft Office

Education

Associate's Degree or Bachelor's degree in Quality/Manufacturing

Equivalent experience in quality documentation

Tools

ERP/MRP systems

Documentation management tools

Job description

Quality Specifications Technician (Administrative)

Voyant Beauty believes our people are more than just employees; they're the driving force behind everything we achieve. Our culture fosters teamwork, respect, and camaraderie, ensuring that every individual's contribution is valued and celebrated. We invest in their growth, providing opportunities for development and advancement within our dynamic team.

Voyant Beauty is a company that specializes in the development and manufacturing, of beauty, personal and home care products. We work with various brands, retailers, and businesses to create customer formulations and products tailored to their needs. This can include skincare, haircare, bath and body products, fragrances, and more. Essentially, Voyant Beauty serves as a one-stop-shop for companies looking to bring their beauty and personal care product ideas to life.

Safety is a core value at Voyant Beauty. We prioritize the well-being of our team members, ensuring a safe and secure environment where everyone can thrive and excel.

If you're seeking to be part of a team where your talents are valued, your safety is paramount, and your efforts contribute to meaningful change, then Voyant Beauty is the place for you. Come join us and be a part of our journey.

A Brief Overview

The Quality Specifications Technician is responsible for managing product documentation, ensuring compliance with customer and regulatory requirements, and serving as a liaison between the company and customers. This role involves creating and maintaining item master data, bills of material, and operational instructions while coordinating documentation control processes. The Quality Specifications Technician supports quality assurance and operations by providing accurate, up-to-date specifications to facilitate smooth production processes.

What you will do

• Create and manage Item Master and Item Branch Part Numbers to ensure accurate product identification.
• Develop and maintain bills of material (BOMs) in the system to support production processes.
• Translate customer specifications into internal documentation for use by operations and quality assurance.
• Create and format filling instructions based on customer-provided details.
• Manage documentation change control to ensure up-to-date and compliant records.
• Maintain repository files for customer and company specifications for easy access and audit compliance.
• Be on call for the Specs Hotline once every 4-6 weeks for a whole week.
• Collaborate with Quality, Operations, and R&D teams to ensure seamless documentation processes.
• Assist in audits and regulatory compliance reviews by providing necessary documentation.
• Identify process improvements for documentation management and version control.
• Provide training and support on specification-related documentation to internal teams.
• Some duties many vary slightly by location.

Education Qualifications

• Associate's Degree or Bachelor's degree in Quality, Manufacturing, or a related field (Preferred) or
• equivalent experience in quality documentation, technical writing, or manufacturing may be considered. (Preferred)

Experience Qualifications

• 1-3 years of experience in a quality, documentation control, or manufacturing support role. (Preferred)
• 1-3 years experience working with BOMs, product specifications, or change control processes. (Preferred)
• 1-3 years familiarity with ERP/MRP systems and documentation management tools. (Preferred)

Skills and Abilities

• Knowledge of quality and regulatory compliance standards (e.g., GMP, ISO, GDP). (High proficiency)
• Proficiency in ERP/MRP systems for managing product documentation. (High proficiency)
• Attention to detail and ability to review and ensure accuracy in documentation following GDP. (High proficiency)
• Proficiency in Microsoft Office (Excel, Word, Outlook, etc.). (High proficiency)
• Ability to manage time, multiple tasks and prioritize work efficiently. (High proficiency)
• Communication and collaboration skills to work with cross-functional teams. (Medium proficiency)
• Ability to interpret technical documents and customer specifications effectively. (Medium proficiency)
• Understanding of manufacturing processes and how specifications impact production. (Low proficiency)

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, color, national origin, sexual orientation, age, disability or veteran status. Voyant Beauty will consider requests for accommodations due to a disability impacting a qualified employee's ability to perform the essential functions of their position consistent with applicable laws. In addition to federal law requirements, Voyant Beauty complies with applicable provincial and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.