Quality Assistant

PKF South Africa; Linden (NJ); On-site; USD 45,000 - 75,000; Full time

Job summary

PKF South Africa is seeking a detail-oriented professional to support the Quality Assurance function. The role involves compiling IRBA fee lists from GreatSoft, assisting with reconciliations and maintaining multiple quality-related registers for locking and archiving.

You will work with the Quality Consultant to manage rotation schedules, ensure data integrity across typist, Caseware locking, and other registers, and assist with ad hoc quality tasks under SOQM guidelines.

Qualifications

• Grade 12 or higher is required.
• Diploma or higher qualification in Quality Management will be advantageous.
• Experience with GreatSoft or related quality registers is preferred.

Responsibilities

• Compiling IRBA fee list from GreatSoft reports and other registers.
• Assisting with the IRBA fee reconciliation.
• Assisting the Quality Consultant with the Rotation schedule.
• Maintaining Locking lists and Archiving lists.
• Perform follow-ups on files due soon for locking/archiving.
• Updating various registers for locking purposes (Typist, Caseware locking, Attorneys, Claims, AUP & Valuations).
• Perform completeness checks on multiple registers and lists.
• Assist with the compilation of late locking letters and PI scores follow-up.
• Timesheets – disbursements and receipting when receptionist unavailable.
• Compliance with SOQM and the firm’s HR policies and Codes of Conduct.

Education

Grade 12

Diploma in Quality Management

Tools

GreatSoft

Job description

Key Duties and Responsibilities – Key Performance Indicators:

• Compiling IRBA fee list from GreatSoft reports and other registers.
• Assisting with the IRBA fee reconciliation.
• Assisting the Quality Consultant with the Rotation schedule.
• Maintaining Locking lists.
• Maintaining Archiving lists.
• Perform follow-ups on files due soon for locking/archiving.
• Updating Typist registers, Caseware locking register, Attorneys register, Claims register and AUP & Valuations register for locking purposes.
• Perform completeness checks on Typist register, Caseware locking register, PA register, Modified reports list, AUP & Valuations register and IRBA fee list.
• Assist with the compilation of late locking letters.
• PI scores follow-up.
• Modified reports list capturing.
• Filing Modified reports.
• Updating Reportable Irregularity register.
• Updating Communications register.
• Updating the CPD register for the CA’s.
• Assisting with the upkeep of the Training attendance registers.
• Updating and maintaining other relevant registers kept for quality purposes.
• Capturing Master updates onto GreatSoft.
• Engagement letter and Client acceptance form follow-ups.
• Adding/updating 800 codes on GreatSoft.
• Updating spreadsheets relating to the different master updates.
• Ensuring all 600/700/800 codes are not ticked for processing.
• Ensuring all client data on GreatSoft is consistent.
• Opening and linking task codes on GreatSoft.
• WIP adjustments.
• Assist the Quality Consultant and Quality Manager with ad hoc tasks.
• Release for reception.
• Capturing receipting if the receptionist is not available.
• Capturing timesheets – disbursements.
• Compliance with the firm’s System of Quality Management (SOQM), policies and procedures.
• Compliance with the firm’s Employee Code of Conduct which consists of the firm’s HR policies, SAICA, IRBA and IESBA Codes of Conduct.

Academic Qualifications Required:

Grade 12
Diploim or higher qualification in Quality Management will be advantageous